Executive Assistant
Share
Job Location:
Hayward, CA - USA
Monthly Salary:
Not Disclosed
Posted on:
8 hours ago
Vacancies:
1 Vacancy
Job Summary
The Executive Assistant at Ascendant Insurance Solutions provides high-level administrative support to senior executives ensuring efficient day-to-day operations in a fast-paced insurance environment. The key responsibilities include:
- Manage executive calendars appointments and meeting schedules
- Coordinate internal and external meetings including preparing agendas and materials
- Screen and prioritize emails phone calls and correspondence
- Prepare reports presentations and confidential documents
- Arrange travel accommodations and expense reporting
- Assist with regulatory filings compliance documentation and board materials
- Track key projects and follow up on action items
- Maintain organized filing systems (digital and physical)
- Liaise with clients brokers partners and internal departments
- Support special projects and strategic initiatives as assigned
Qualifications for this role include:
- 1 years of experience supporting senior-level executives
- Experience in insurance financial services or a regulated industry preferred
- Strong proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook)
- Excellent written and verbal communication skills
- High level of discretion and confidentiality
- Strong time management and multitasking abilities
This position offers competitive salary and benefits with opportunities for growth and professional development in the insurance industry.
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
