Executive Assistant- Full Time- Onsite

Job Summary

The Executive Assistant provides comprehensive administrative support to department leaders ensuring the efficient management of clerical operational and business-related tasks. This role handles scheduling communication and organizational responsibilities while maintaining professionalism and confidentiality. The Executive Assistant serves as a liaison between leadership staff and external stakeholders contributing to operational excellence and fostering positive relationships.

What We Offer:
Competitive Pay
Medical Dental Vision and Life Insurance
Generous Paid Time Off (PTO)
Extended Illness Bank (EIB)
Matching 401(k)
Opportunities for Career Advancement
Rewards & Recognition Programs
Exclusive Discounts and Perks*

Essential Functions

• Manages calendars schedules meetings and coordinates travel arrangements for department leaders.
• Organizes and prepares for meetings including drafting agendas compiling materials and recording and distributing minutes.
• Maintains organized systems for managing documentation correspondence and departmental records.
• Screens and routes incoming calls and visitors ensuring inquiries are addressed appropriately.
• Assists in compiling and organizing data for reports presentations and decision-making.
• Coordinates office supplies inventory and other operational needs to ensure smooth workflow.
• Provides support for policy and procedural updates including communicating changes to staff.
• Handles confidential and sensitive information with discretion and professionalism.
• Acts as a liaison between department leaders staff and external stakeholders fostering effective communication.
• Performs other duties as assigned.
• Maintains regular and reliable attendance.
• Complies with all policies and standards.

Qualifications

• Associate Degree in Business Administration Healthcare Administration or a related field preferred
• 3-5 years of administrative or executive support experience required
• Experience in a healthcare or facility setting preferred
• Experience with Oracle and Google Suite products preferred

Knowledge Skills and Abilities

• Strong proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook) and office equipment.
• Excellent organizational and time management skills with attention to detail.
• Effective verbal and written communication skills including the ability to draft professional documents and reports.
• Demonstrated ability to handle confidential and sensitive information with discretion.
• Strong interpersonal skills to build and maintain positive relationships with staff leaders and external stakeholders.
• Problem-solving skills with the ability to prioritize tasks and manage competing demands.