College of Business Academic Department Assistant

Position SummaryThe Academic Department Assistant provides administrative support to all assigned departments within the Welch College of Business and Technology (WCBT). This position reports to the Office Manager and works collaboratively with other WCBT staff members. Principal Duties & ResponsibilitiesConduct Regular Departmental Tasks and Responsibilities Coordinate daily operations for each assigned department(s)Update and maintain accurate office files records lists and databases Enter academic courses in DCU as guided by the department chair(s)Assist with processing Payroll for assigned department(s) as needed Maintain the departmental P-Card (company credit card) usage Order departmental and faculty supplies using SHU eBuyAssist in planning and executing special events for assigned department(s)Order food for undergraduate and graduate eventsAssist department chair(s) and program directors to update list of MajorsMaintain proficiency in university software such as Colleague Pioneer Planner Concur etc. Set up meetings as required inviting all necessary parties to attendProvide administrative support to chair in assigned departments On-board new adjunct facultyAssist faculty with expense vouchers and travel reimbursement using ConcurSchedule appointments and reserve rooms as requested by the department chair(s)Provide link to faculty to upload door schedules & syllabi at the start of the academic yearTake meeting minutes for department meetings & faculty assemblies Submit MOP request as needed by facultyAssist department Chair(s) and program directors in writing emails to students and parentsLiaison for the SHU bookstore and publishers to manage textbook requirements each semesterDistribute departmental mail ship out packages for facultyCoordinate large duplicating orders with the SHUPAD copy centerAssist Students Offers support to students as necessary e.g. scheduling make-up exams appointments with faculty registration etc. Help students with Major declaration forms and assign academic advisorProcess course substitutions and waiversAssist in processing the independent study forms as directedAccreditation DocumentationAssist with college accreditation tasks (ABET AACSB NECHE APR)Other duties requested by director of accreditation and administrationOther projects as assignedKnowledge Skills Abilities & Other AttributesBachelor Degree preferred:related experience requiredProficiency in Word Excel and PowerPointExcellent verbal and written communication skills2 to 5 years of relevant work experience preferredUnusual Working ConditionsEvening and/or weekend hours may be required based on college and university needs.