Marketing Services Coordinator

Position Purpose: The Marketing Services Coordinator provides administrative and coordination support across marketing services including marketing content systems and logistics. This role is ideal for someone who is organized proactive and personable and can balance hands-on office logistics and virtual coordination. By keeping content tools and processes current and running smoothly the coordinator helps ensure teams across the business have the resources they need to succeed.

Responsibilities:

• Coordinate meetings across audiences (company-wide marketing partner or business unit).
• Manage meeting logistics prepare agendas and confidently open or kick off sessions when needed.
• Partner with MarTech to administer Seismic (our marketing content repository) and keep content libraries organized and accessible.
• Maintain and update marketing content inventories across systems:
  • Seismic: ensure assets are current and linked correctly.
  • Website (via HubSpot): upload new assets update existing content and keep resource lists accurate.
  • Link management: monitor and maintain active links across platforms.
• Support just-in-time content creation using AI-assisted tools (e.g. Google NotebookLM) in collaboration with Marketing and GTM teams.
• Assist in uploading and maintaining marketing-led training modules in the LMS.
• Marketing Services & Logistics
  • Manage the marketing closet at Jacksonville headquarters: keep inventory current organized and ready for use.
  • Coordinate shipping of event and campaign materials from headquarters.
  • Handle light office logistics (copies labels print runs and similar needs).
  • Provide reliable hands-on support for events campaigns and marketing projects.

Requirements:

• 2 or more years in an administrative coordination or project support role.
• Strong organizational and time management skills with the ability to manage multiple priorities.
• Proficient with Microsoft Office and/or Google Workspace; quick to learn new platforms.
• Strong communication skills with a personable professional presence.
• Comfortable using or learning AI-assisted tools for content support.
• Flexible and resourceful; equally comfortable with in-office tasks and remote coordination.
• Experience with content or sales platforms (Seismic Highspot) or LMS tools.
• Experience with HubSpot website CMS tools or link management systems.
• Event coordination or shipping/logistics experience.
• Exposure to marketing or sales teams in a corporate environment.

Desired Competencies:

• Meetings are well-organized with agendas logistics and resources ready.
• Content repositories (Seismic HubSpot website spreadsheets) are accurate current and trusted by teams.
• Marketing content links are reliable and accessible across platforms.
• The marketing closet and event materials are organized and reliably managed.
• The coordinator is seen as a dependable partner who keeps processes running smoothly without needing heavy oversight.

Our Company: For over 20 years Beeline has empowered businesses worldwide to achieve competitive advantages with their extended workforce. The Beeline Extended Workforce Platform provides the visibility necessary to mitigate risks realize cost savings and adapt to dynamic business needs. With tailored solutions focused on the complexities of the extended workforce clients can leverage Beeline products that meet their unique requirements. Through thousands of integrations organizations can connect their extended workforce data across all technology stacks including major procurement and HR systems. Join the ranks of renowned brands benefiting from Beelines seasoned expertise collaborative innovation and industry-leading partner network. Explore more at .
Our Vision: Every person given the right opportunity is capable of greatness. Every business given the right talent is capable of superior outcomes.
Our Mission: Our trusted platform connects businesses to the remarkable talent within the global extended workforce.
To learn more about Beeline our solutions our culture and available positions visit list of Requirements and Responsibilities is not intended to be limiting. The Company reserves the right to revise this job description based on the actual job requirements as varied from time to time.
Equal Opportunity Employer Minorities/Women/Veterans/Disabled
Fraudulent Recruitment Disclaimer
It has come to our attention that fraudulent and fictitious job opportunities are being posted in addition to fraudulent contact being made to candidates on behalf of Beeline. Prospective candidates are being contacted by certain individuals mainly through email online messaging and telephone calls claiming they are representatives of Beeline. The main purposes of these communications are to obtain private and confidential information from individuals.
Beeline does not:

• Extend offers to candidates without first conducting extensive interviews with members of our Talent Acquisition Team and hiring managers either by video or in person.
• Send job offers via email. All offers are first extended verbally by a member of the Beeline team and then followed up with formal written communication from our Human Resources Information System and Applicant Tracking System.

All emails from Beeline will be sent from an email address ending in @. Should you have any doubts about the authenticity of an email or other communication that is represented as coming from Beeline please send an email to before taking any action in relation to the correspondence and certainly before providing any further contact information to that individual whatsoever.