Talent Associate (Mobility, Administration, & Vehicle Maintenance Talent Team)

**We are only accepting applications from current King County Employees. External candidates will not be considered. **

Metro Transits Employee Services Division is hiring a Talent Associate to join our Mobility Administration and Vehicle Maintenance Talent Team. Our ideal candidates are experienced administrative professionals who deliver exceptional customer service show strong initiative demonstrate attention to detail and are passionate about diversity equity inclusion and social justice. Join us in shaping Metros diverse workforce by supporting key components of high-volume high-visibility recruitments.

Metro Transits Employee Services Division (Human Resources) supports the largest department in King County through recruitment and selection workforce planning and development leave and disability services HRIS data and analytics and electronic records management. Were immensely proud that our efforts enable Metro Transit to continue meeting the mobility needs of the countys growing population.

Position Info:This recruitment will be used to fill one (1) Career Service vacancy for an HR Associate addition this selection process may be used to generate an eligibility list for future Special Duty Assignment (SDA) Term Limited Temporary (TLT) and Career Service (CS) positions that may occur in these workgroups and classification. The eligibility pool list would be retained for 12 months from the posting date above and may be used at the discretion of the hiring authority.

Applyingequity and social justice principlesis a daily responsibility and a foundational expectation for all King County this role you will apply equity and social justice principles that exemplify shared values behaviors and practices to all aspects of the work. As a Talent Associate you will:

• Provide administrative support for full-cycle recruitment selection and onboarding processes.
• Serve as the primary point of contact for candidates ensuring seamless coordination with recruiters and the agency all while delivering outstanding customer service.
• Engage with candidates staff and Talent Team members; both in person and remotely while providing exceptional customer service and prompt support.
• Schedule prepare administer oversee and record the outcomes of candidate assessments and interviews.
• Manage HR-related documentation ensuring accurate tracking and filing both electronically and in paper format.
• Manage the pre-employment process for candidates including performing comprehensive background checks and reviewing criminal records compiling employment references coordinating testing to comply with DOT drug and alcohol testing regulations and reviewing records related to driving records medical examinations and licensure.
• Oversee the documentation and completion of hiring procedures for new hires within Metro Transit Department including processing of I-9 paperwork on their first day of employment.
• Utilize various King County software and programs to monitor recruitment efforts draft correspondence compile reports and manage records (including PeopleSoft NEOGOV and Microsoft Word Excel and SharePoint.)
• Use Microsoft Outlook Teams and Zoom for organizing meetings and managing responses from team members and invitees.
• Uphold strict confidentiality regarding HR matters including employment decisions and disciplinary actions.
• Ensure adherence to employment standards and legal requirements including Federal State and local laws including DOT and CDL regulations.
• Crosstrain with colleagues to provide mutual support within the Employee Services division and Talent Team.
• Represent and promote King County Metro Transit as a premier employer at community events career fairs and information sessions.
• Other duties as assigned.

We value the diverse experience skills and abilities our candidates bring to this important role. Candidates who do not possess all the qualifications listed below should still consider applying! You are encouraged to translate life experiences to show how they meet the required experience knowledge education and skills below.

We are looking for candidates who have the following minimum qualifications:

• Two (2) or more years of experience providing high-volume increasingly responsible human resources or administrative support.

• One (1) or more years of experience providing high volume increasingly responsible human resources or administrative support; and education or training such as coursework in human resources business administration office administration or a related field.

• Exceptional customer service skills that include anticipating stakeholder needs responding promptly to inquiries providing professional and courteous service and following through with commitments.
• Experience working proactively on multiple tasks/projects coordinating meetings on complex calendars staying organized and meeting specified deadlines.
• The ability to build effective partnerships by understanding stakeholder priorities motivations and constraints. Experienced in effectively problem-solving complex issues while using good judgment and resourcefulness.
• The ability to balance transparency with discretion when handling sensitive political or confidential information.
• Demonstrated experience establishing and maintaining effective working relationships with a diverse group of stakeholders team members and candidates.
• Experience reviewing and compiling data developing reports and creating charts and diagrams.
• Experience effectively creating proofreading editing and formatting documents according to standard business writing practices.
• Experience using Microsoft Word Excel Outlook SharePoint Teams Zoom and electronic document signing software (such as Adobe Pro and DocuSign).
• Effective communication skills shown through attentive listening and clear professional written and verbal exchanges with customers and stakeholders.

• Strong background providing administrative assistance or HR support to public sector recruitment teams ensuring smooth coordination with complex stakeholders in high demand high-volume and/or safety sensitive hiring contexts.
• Experience with administering written performance-based and interview-based recruitment assessments.
• Experience with continuous process improvement and documenting standard practices.
• Proficiency in supporting regulated hiring processes through accurate background checks reference reviews and both DOT-regulated and safety sensitive hiring procedures.
• Experience applying human resource practices and guidelines.
• Experience and skill in supporting unionized employees and a unionized work environment.
• Familiarity or experience applying King County Metro Transits specific policies and practices.
• Experience using NEOGOV or other electronic applicant tracking systems.
• Experience using PeopleSoft or other HRIS/Human Capital Management systems.
• Experience using Laserfiche or other electronic employee record software.

Required Application Materials:

1. An online King County application updated with accurate contact information and relevant work history with detailed job duties going back at least 10 years (or more if necessary to include all relevant work). Please ensure all relevant job duties work history and experiences are up to date and included in your King County application.

2. Thoroughly respond to all required supplemental questions in the application.

3. Attach a one (1) page cover letter to your application that describes how you meet the qualifications for this position highlighting your administrative support and/or human resources experience.

NOTE: Applications submitted without the required application materials listed above will be deemed incomplete and will be removed from consideration. Additional documents (such as resumes) will not be reviewed if attached to your applicationdo not attach additional documents.