Engagement Coordinator, U.S. Defense Plans & Strategies

The Engagement Coordinator plans coordinates and executes the administrative and logistical requirements for strategic-level senior leader engagements supporting Department of Defense (DoD) stakeholders across the National Capital Region (NCR) and Combatant Commands (CCMDs). This role serves as the central air-traffic controller for executive interactionsmanaging schedules access coordination briefing materials and day-of executionto ensure engagements are secure professional and mission-aligned. The position also provides administrative support to the Washington Operations Team supporting DoD or Department of War (DoW) engagements requiring precision discretion and responsiveness in high-visibility environments.

Primary Responsibilities

• Coordinate end-to-end logistics for strategic-level meetings briefings and engagements across the NCR and with CCMD staffs (in-person and virtual) including Pentagon engagements and off-site government or commercial facilities as required.
• Manage engagement workflows including request intake scheduling confirmations attendee lists agendas read-aheads and after-action follow-ups.
• Coordinate effectively with Pentagon front offices CCMD executive staff action officers protocol/administrative teams and supporting organizations to ensure engagements are properly staffed and executed.
• Support senior leader engagement planning by aligning run-of-show attendee sequencing and engagement objectives with stakeholder expectations and operational constraints.
• Coordinate visitor access requirements and badging/entry processes in accordance with site procedures; ensure visitors receive clear instructions and timely updates.
• Prepare package and distribute meeting materials (agendas slide decks bios talking points read-ahead books) ensuring quality control version control and appropriate dissemination.
• Serve as a liaison between internal stakeholders (executives program teams security administrative staff) and external counterparts (government staff CCMD personnel partner organizations) to align timelines deliverables and engagement outcomes.
• Arrange meeting spaces and services (A/V secure communications requirements as applicable seating layouts signage/wayfinding and catering where permitted).
• Track action items decisions and deliverables; maintain engagement calendars distribution lists contact rosters and engagement records.
• Coordinate local and regional travel logistics as needed (parking driver coordination route timing and contingency planning for traffic/weather).
• Support rehearsals and day-of onsite coordination including escorting visitors when required; troubleshoot changes in real time while maintaining executive-level professionalism.
• Provide administrative support to the Washington Operations Team supporting DoD or Department of War (DoW) engagements including managing taskers/requests maintaining contact lists and engagement trackers coordinating staffing and internal suspense dates preparing correspondence and meeting notes coordinating sponsorship/membership agreements (intake routing signatures renewal tracking and records management) and supporting engagement reporting/after-action documentation.
• Support the U.S. Defense Plans & Strategies Team by coordinating travel and other engagement logisticswithin the NCR and beyondincluding itineraries meeting schedules access/entry guidance materials preparation and day-of adjustments as needed.
• Maintain discretion while handling sensitive schedules senior leader priorities and engagement details.

Required Qualifications

• Bachelors degree and 4 years of experience in executive coordination strategic engagement support event/meeting planning government support or administrative operations. Additional years of experience will be considered in lieu of degree requirements.
• Working knowledge of the DoD/DoW environment and senior leader engagement practices including familiarity with Pentagon front-office coordination and/or CCMD staff engagement processes.
• US citizenship with ability to obtain and maintain a security clearance and/or favorable background determination as required by the program/contract.
• Demonstrated experience coordinating complex calendars and multi-stakeholder engagements with shifting priorities and short timelines.
• Strong written and verbal communication skills; ability to craft clear instructions confirmations and concise engagement summaries.
• High attention to detail strong judgment and consistent follow-through in high-visibility environments.
• Proficiency with Microsoft Office (Outlook Teams Word PowerPoint Excel) and document collaboration/version control practices.
• Ability to work on-site across the NCR as needed; flexibility for early mornings/late afternoons tied to senior engagements and stakeholder availability.

Preferred Qualifications

• Prior experience supporting engagements at the Pentagon and/or with CCMD headquarters staffs including coordination with executive assistants protocol offices front offices and action officers.
• Familiarity with DoD organizational structures (OSD Joint Staff Military Departments Defense Agencies CCMDs) and how those structures affect staffing coordination and communication pathways.
• Experience building executive read-ahead packages/briefing books and conducting quality control of briefing materials.
• Experience supporting a Washington Operations or executive operations office (task management trackers suspense management correspondence reporting).

Core Competencies

• Executive presence discretion and mission-focus
• Stakeholder management and customer-service mindset
• Rapid prioritization and calm execution under pressure
• Logistics planning and contingency thinking
• Document quality control and schedule discipline
• Understanding of DoD/DoW culture and senior leader engagement norms across the NCR and CCMD environments

Work Environment / Conditions

• Primarily on-site work in office settings; may support engagements involving CCMD stakeholders (virtual coordination and/or travel as required by program needs).
• Occasional walking between facilities and transporting light materials (e.g. briefing books name tents small equipment).
• Must maintain a professional appearance suitable for senior government environments.
• Employment may be contingent upon the ability to obtain and maintain a security clearance and successful completion of applicable background investigation and adjudication requirements as required.

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The Leidos pay range for this job level is a general guideline onlyand not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job education experience knowledge skills and abilities as well as internal equity alignment with market data applicable bargaining agreement (if any) or other law.