Administrative Professional 3 Fleet and Asset Operations Associate (PN )

Join our team!

Accepting applications for the Administrative Professional 3

Who Are We

The Ohio Department of Developmental Disabilities (DODD) mission is to partner with people and communities to support Ohioans with developmental disabilities and their families in realizing their version of a good life.

Ohio is the heart of opportunity and we envision Ohio as the best place in the nation for people with developmental disabilities to thrive. Our core values reflect our focus on the experience of each person we support:

• • Inclusion
  • Partnership
  • Respect

• Current Department of Developmental Disabilities OCSEA employees shall receive first consideration pursuant to Article 17 of the collective bargaining agreement.

• Hourly wage will be paid at step 1 unless otherwise specified bycollective bargaining agreement or rules outlined in the ORC/OAC.
• No additional materials will be accepted after the closing date; in addition you must clearly demonstrate how you meet minimum qualifications.

The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39) and as outlined in the posting.

The Division of Fiscal Administration is responsible for capital and operating budgets Medicaid rate development and rate setting and several other functions vital to DODD operations.

The Fleet and Asset Operations Associate helps keep the agencys vehicles equipment and assets running this role youll support fleet operations maintain accurate inventory records assist drivers and travelers and ensure compliance with state and agency policies. This position is ideal for someone who is detail-oriented organized and enjoys working with data and processes that support daily operations.

What will you do

As the Administrative Professional 3 you will:

• Inventory Support

• Maintain accurate and up-to-date asset records in OAKS

• Support twice-yearly asset surveys and track completion

• Monitor timely entry of purchased transferred and retired assets

• Grant or deny retirement of state property in accordance with policy

• Travel to agency facilities to assist with asset audits

• Observe and evaluate inventory control procedures and recommend improvements

• Driver & Fleet Support

• Assist with fleet risk management and accident reporting

• Ensure accident documentation is submitted to DAS Risk Management

• Review ineligible driver reports and verify driver eligibility

• Support vehicle servicing for assigned fleet vehicles

• Monitor fleet mailboxes to ensure shared vehicles are ready for use

• Assist new drivers with DAS Motor Pool system enrollment

• Maintain and reconcile internal fleet databases (e.g. Geotab data)

• Review and process personal vehicle travel requests

• Assist travelers with mileage reporting and reimbursement in OAKS

• Capital & Developmental Center Improvements

• Maintain working knowledge of capital asset accounting and surplus policies

• Assist with capital invoice processing and project tracking

• Support fixed asset recording for developmental center improvement projects

• Assist with monthly and quarterly asset reconciliations

• Financial & Reporting Support

• Assign vehicle locations and department codes for billing

• Process auction vehicle payments

• Maintain fleet and asset documentation for audits

• Distribute and collect Voyager and payment cards

• Review reporting data to identify trends and support vehicle assignment decisions

At the State of Ohio we take care of the team that cares for Ohioans. We provide a variety of quality competitive benefits to eligible full-time and part-time employees. For a list of all the State of Ohio Benefits visit ourTotal Rewards website! Our benefits package includes:

Medical Coverage

• Quality affordable and competitive medical benefits are offered through the Ohio Med PPO plan.

Dental Vision and Basic Life Insurance

• Dental vision and basic life insurancepremiums are freeafter one year of continuous service.

Time Away from Work and Work/Life Balance

• Paid time off including vacation personal and sick leave
• 11 paid holidays per year
• Childbirth/Adoption leave

Ohio Public Employees Retirement System

• OPERS is the retirement system for State of Ohio employees. The employee contributes 10% of their salary towards their retirement. The employer contributes an amount equal to 14% of the employees salary. Visit theOPERS websitefor more information.

Deferred Compensation

• The Ohio Deferred Compensation program is a 457(b) voluntary retirement savings plan. Visit theOhio Deferred Compensation websitefor more information.

Ohio is a Disability Inclusion State and strives to be a Model Employer of Individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services activities programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws. To request a reasonable accommodation due to a disability please contact the ADA Coordinator Terry Penn at or by email at

At the State of Ohio we take care of the team that cares for Ohioans. We provide a variety of quality competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits visit ourTotal Rewards website! Our benefits package includes:

• Medical Coverage
• Free Dental Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off including vacation personal sick leave and 11 paid holidays per year
• Childbirth Adoption and Foster Care leave
• Education and Development Opportunities (Employee Development Funds Public Service Loan Forgiveness and more)
• Public Retirement Systems (such as OPERS STRS SERS and HPRS)&Optional Deferred Compensation (Ohio Deferred Compensation)

*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services activities programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

30 mos. exp. or 30 mos. secretarial/administrative professional field.

-Or completion of associate core coursework in secretarial science or business office applications from accredited career school or community college; 12 mos. secretarial/administrative professional field.

-Or 12 mos. exp. as Administrative Professional 2 16872.

-Or equivalent of Minimum Class Qualifications For Employment noted above.

Job Skills: Administrative Support/Services