FWSP Student Clerical Chambers Library

Position Overview

This is a Federal Work Study Program (FWSP) student clerical position in which the student will be responsible for physical processing of all library materials will follow department procedures and workflows to ensure timely access to library materials and will assist with collection management workflows. The student may additionally assist professional and support staff with various tasks as needed.

Hours per Week

• 10-20 hours per week Monday-Friday between 8am-5pm.
• Must be available to work a minimum of 10 hours per week (schedule is flexible and arranged in accordance with class schedule).

College/Department Overview

Chambers Librarys Metadata & Cataloging department provides accurate effective and timely access to library resources for the Central community. The department plays a critical role in library operations and collection management through processing library materials for patron use and maintaining data integrity in the library service platform.

Department Specific Job Functions

• Apply barcodes property stamps and security strips to library materials.
• Create archival ribbons with call number label and barcode for materials held in Archive & Special Collections and updates item records in the library service platform.
• Check in documents sent by the Government Publishing Office and alerts professional staff to discrepancies with items received and shipping lists.
• Assist with the librarys interdepartmental deselection workflow by scanning barcodes physically moving materials between carts and shelves and stamping withdrawn materials.
• Transcribe tables of contents to enhance bibliographic access to library materials.
• Verify access to electronic resources (ebooks databases streaming videos library website etc.) as assigned and report any errors or outages to Library Systems.
• Assist with special projects including but not limited to: updating call numbers preparing basic metadata for institutional repository creating training materials or physical processing of campus collections that the Library has agreed to make available in the library service platform.
• Ensure compliance of data input standardization in library service platform including but not limited to: bibliographic records holdings records item records call number shelf list course reading lists or electronic collections and portfolios.
• May participate in professional development or continuing education activities.
• Perform other related duties as assigned.

Enrollment Requirements

Fall/Spring Semesters: All student employees must be enrolled at least half-time to be eligible to work any UCO student position. Half-time enrollment for fall/spring semesters is considered 5 hours for graduates and 6 hours for undergraduates. International students must be enrolled full-time to be eligible to work as a student employee. Full-time enrollment is 9 credit hours for graduates and 12 credit hours for undergraduates.

Summer Semester: Student employees working regular student positions must be enrolled in at least 3 credit hours to be eligible to work during the summer. Students not enrolled in summer classes must be enrolled in fall classes in order to work during the summer but they (and the department) will be required to pay FICA taxes. Student employees working FWSP positions must be enrolled in a minimum of 6 credit hours (if undergraduate) or 5 credit hours (if graduate) in order to work during the summer in a Federal Work Study Program position.

Enrollment Exception: If the number of credit hours needed to graduate is less than the minimum number of hours required for student employment the student must obtain a letter from their Academic Advisor (stating the number of hours needed to graduate and anticipated graduation date) and submit it to Human Resources. This pertains to both regular and Federal Work Study Program positions. Contact for more information.

FWSP Requirements

To be considered for Federal Work Study Program (FWSP) employment you must be awarded work study through the Office of Financial Aid & Scholarships. Please be aware the summer FWSP award is a separate application process and is not included with the fall/spring FWSP award. Contact Financial Aid for more information.

Enrollment requirements for FWSP employment are the same each semester. Undergraduates must be enrolled in a minimum of 6 credit hours and Graduates must be enrolled in a minimum of 5 credit hours. If a student is enrolled in their final semester and the number of credit hours needed to graduate is less than the minimum number of hours required for student employment the student must obtain a letter from their Academic Advisor (stating the number of remaining credit hours needed to graduate and the anticipated graduation date) and provide the letter to the hiring department for submission to Human Resources. Contact for more information.

Qualifications/Experience Required

• Previous work experience preferably in a library or office environment.
• Experience with inventory management.
• Experience with data entry.
• Knowledge of Windows-based computer applications and Microsoft Office applications.

Qualifications/Experience Preferred

• Comfortable with repetitive tasks.
• Ability to work independently.
• Ability to follow technical instructions.
• Detail-oriented with good organizational skills.
• Excellent interpersonal and communication skills.

Knowledge/Skills/Abilities

• Excellent written and oral communication skills.
• Sensitivity of intercultural communication.
• Good interpersonal skills.
• Detail oriented.
• Dependable.
• Punctual.

Physical Demands

Reasonable accommodation in accordance with ADA requirements may be made upon request to enable individuals with disabilities to perform essential functions.

Additional Information for Applicants

Upon applying please be prepared to provide your resume cover letter and list your availability between 8am-5pm Monday-Friday.