US Payroll Specialist
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Job Location:
Makati City - Philippines
Monthly Salary:
Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
As a Payroll Specialist youll play a key role in ensuring our employees across the country are paid accurately and on time. This role requires careful attention to detail discretion when handling sensitive information and a service mindset when supporting employees at all stagesfrom onboarding to offboarding.
Youll collaborate with teams across the organization including HR Talent and Legal/Compliance to uphold both our internal standards and external requirements. Youll be part of a team working to ensure payroll runs smoothly in a complex multi-state environment and that our people feel supported and cared for throughout.
Key Responsibilities
Timesheet & Payroll Input Preparation
- Collect and process payroll data across our nationwide network of schools and corporate teams using a third-party payroll system
- Pull timesheet data validate completeness and approvals email managers to resolve error corrections and resolve exceptions.
- Prepare payroll input files/worksheets and changes needed for processing.
- Produce and maintain a Timesheet Exception Report (missing punches missing approvals overtime spikes zero hours unusual shifts).
New Hires & Terminations
- Review and validate new hire and termination changes from HRIS against payroll cutoffs.
- Prepare new hire/termination payroll worksheets (including final pay components PTO payout inputs per policy).
- Ensure compliance with employment laws across multiple states and legal entities
Off-Cycle Payroll Support
- Intake and track off-cycle payroll requests (corrections bonuses retro adjustments).
- Maintain an Off-cycle Log with request details approvals amounts and resolution outcomes.
- Prepare off-cycle entries and reconciliation notes for onshore review and execution.
Other support
- Support payroll tickets and e-mails (paystub questions deductions explanation missing hours) and route escalations.
- Assist with employee onboarding offboarding and status changes in our HRIS
Process documentation & continuous improvement
- Maintain SOPs checklists and templates for payroll preparation and exception resolution.
- Recommend improvements to reduce off-cycle corrections and recurring timesheet issues.
Controls & Compliance
- Follow strict data privacy standards (PII/SSNs/bank details).
- Use least-privilege access; do not process changes outside approvals.
- No final payroll release responsibilities; all releases handled onshore.
- Maintain and safeguard confidential payroll records and employee data
Requirements
Required
- A bachelors degree and 1 years supporting payroll operations OR timekeeping/payroll input preparation (US payroll preferred).
- Advanced Excel skills (pivots lookups filtering reconciliation worksheets).
- Strong attention to detail and comfort working with deadlines and cutoff calendars.
- Excellent written communication in English.
- Comfortable navigating tech platforms and typing quickly and accurately
- Organized proactive self-starter and excited to grow with a dynamic team
Preferred
- Experience with a timekeeping system (Illumine etc.).
- Experience producing payroll variance reports and reconciliation packages.
Benefits
- HMO with 1 free dependent upon hire
- Life Insurance
- 20 PTO credits annually
- VL and SL cash conversion
- Annual Performance-Based Merit Increases and Employee Recognition
- Great Company Culture
- Career Growth and Learning
- A laptop will be provided by the company
Hiring process:
- Talent Acquisition screening
- Skills-based assessments (Excel)
- Operations interview
- Final client interview with a live 30-minute Excel assessment
Required Experience:
IC
Key Skills
- Data Entry
- Paychex
- QuickBooks
- Accounting
- 10 Key Calculator
- Paylocity
- Microsoft Excel
- Payroll
- ADP
- Administrative Experience
- Human Resources
- Bookkeeping
About Company
SuperStaff is a comprehensive outsourcing solutions provider offering call center services offshore in the Philippines, nearshore in Colombia, and onshore in the United States. Initially a captive market for its mother company, servicing the health and biopharma sectors for decades, S ... View more
