Administrative Assistant Administrative Assistant 2 Permanent
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Job Location:
Thurston County, WA - USA
Monthly Salary:
$ 3665 - 4882
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Description
Title- Administrative Assistant
Classification-Administrative Assistant 2
Job Status- Full-Time/Permanent
WDFW Program- Habitat Program Administrative Operations Division
Duty Station- Olympia Washington Thurston County
Hybrid/Telework- This position may be able to telework up to one (1) day per week at the discretion of the supervisor. However the successful candidate must be available to report to the Olympia WA duty station as needed.Learn more about being a member of Team WDFW!
Photo Caption: Western Bluebird Photo Credit: Aiden HarperWith sustainability and conservation in mind you will provide administrative support and excellent customer service to the Habitat Program the agency and the public.
With your experience you will be the primary front-facing internal and external customer service position for the Habitat Program and provide in-office support to Headquarters staff.
This is an opportunity to serve as the primary support staff for the Habitat Senior Management Team (SMT) and provide administrative support to the Administrative Operations Manager.
What to Expect-
Among the varied range of responsibilities held within this role the Administrative Assistant will provide
Customer service and administrative support to Habitat Program staff:
- Help and direct staff with day-to-day questions and requests.
- Provide in-person administrative support to Headquarters staff.
- Process daily mail and assist with meeting logistics and travel arrangements for Habitat Program staff.
- Schedule meetings and conference rooms for both virtual and in-person meetings.
Customer service to external partners and the public:
- Oversee the Habitat Program email inbox including researching information to ensure responses are accurate and prompt and providing responses directly/coordinating responses with appropriate staff within the program and agency.
- Answer the WDFW main phone line Habitat Program phone line and Hydraulic Project Approval (HPA) Emergency Hotline. Screen and direct customers both in person and over the phone.
- Stay up to date on the status of rulemaking and its impact on program function coordinating with others in the program and agency to ensure that the most up-to-date information is provided to staff and customers.
Business services coordination:
- Inventory Natural Resources Building (NRB) office supplies order supplies and track expenditures.
- Evaluate the cost for new equipment and supplies place orders and prepare payments.
- Act as the purchasing card holder on behalf of themself and program staff working closely with the Fiscal Office to ensure accurate purchasing practices.
Administrative and management support to the Habitat Senior Management Team (SMT) and the Administrative Operations Manager:
- Serve as the primary administrative support for Habitat SMT by scheduling/coordinating meetings reviewing meeting agendas tracking ongoing topics taking meeting minutes as needed reviewing presentations and assisting with meeting facilitation.
- Inform the Administrative Operations Manager of potential problems issues and need-to-know actions daily.
- Prepare documents for the Administrative Operations Managers signature.
Working Conditions:
Work Setting including hazards:Work is primarily performed in a fast-paced office environment with frequent distractions and can involve long periods of computer use. Work occasionally involves lifting and moving boxes along with other office supplies and equipment which may weigh over 30 lbs.
Schedule:Typically Monday Friday 8:00 A.M. 5:00 P.M. The standard work schedule includes the potential for occasional evening or weekend work as needed.
Customer Interactions:Working at the front desk includes directing and assisting customers including via phone and email. Stay calm and reason react and plan in stressful situations when handling difficult people.
Qualifications:
Required Qualifications:
Option 1 All of the following:
- Graduation from high school or GED.
- Two (2) years of progressively responsible experience in office/clerical secretarial bookkeeping customer service accounting or general administrative work.
Please note: Formal education may substitute year-for-year for experience.Option 2: One (1) year of experience as an Administrative Assistant 1.
Preferred Qualifications:
In addition to the required qualifications our ideal applicant will possess some or all the following:
- A Bachelors degree in business administration public administration or closely allied field.
- Two (2) years of responsible office experience at a senior clerical level or higher.
- Proficiency with Microsoft Office Suite products (Excel Outlook PowerPoint Word).
- Experience providing administrative support to multiple mid- or upper-level managers in a professional office environment.
- Knowledge of basic administrative procedures office practices and correspondence preparation.
- Experience accurately proofreading and editing written documents.
Your application must include the following:
- A completed online application showcasing how your qualifications align with the job requirements.
- An up-to-date resume.
- A cover letter detailing your interest in the position your relevant skills and experience and why you are the ideal candidate.
- At least three professional references with current contact information.
Supplemental Information
In addition topayand otherspecial employee programs there are otherbenefitsthat WDFW employees may be eligible for. Click the Benefits tab at the top of this announcement to learn more.
Important Note:All new employees must complete an Employment Eligibility Verification Form (I-9 Form) on their first day of work. If hired for this or any position at WDFW you will be required to provide documentation proving you are eligible to work in the United States. For a list of acceptable documents please use the following link: and Military Spouse Preference Notice:
- Notify us of your veteran or military spouse status by email at .
- Veterans only Attach a copy of your DD214 (Member 4 copy) NGB 22 or USDVA signed verification of service letter.
- Please redact any PII (personally identifiable information) data such as social security numbers.
- Subject line must include recruitment number position and spouse/veteran (example: 2026-1234 Biologist 1 Veteran)
- Include your name as it appears on your application in .
Diversity Equity and Inclusion EmployerAs part of WDFWs efforts to advance respectful and inclusive work environments the Agency expects inclusivity as part of our professional interactions and communications. Therefore we want to ensure that all individuals feel welcome are treated fairly and respectfully. All staff are empowered to fully contribute to serving their work unit Agency and the citizens of Washington.
The Department of Fish and Wildlife is an equal opportunity employer. We strive to create a working environment that includes and respects cultural racial ethnic sexual orientation and gender identity diversity. Women racial and ethnic minorities persons of disability persons over 40 years of age disabled and Vietnam era veterans and people of all sexual orientations and gender identities are encouraged to apply.
Request an accommodation: Persons needing accommodation in the application process or this announcement in an alternative format please contact Jayme Chase by phone or email or the Telecommunications Device for the Deaf (TDD) at .
Technical Difficulties: If you are having technical difficulties creating accessing or completing your application please call NEOGOV toll-free at or.
Other questions: If you have other questions regarding this position please reach out toand reference job #.
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