Administrative Assistant Austin Bridge & Road

Austin Industries is one of the nations largest most diversified U.S.-based construction companies. With more than 7000 employee-owners Austin Industries provides nearly every type of civil commercial and industrial construction services through the expertise of our operating companies: Austin Bridge & Road Austin Commercial and Austin Industrial.

Austin Bridge & Road has an outstanding opportunity for an Administrative Assistant (supporting) the Equipment Department at our Equipment Division Yard in Dallas Texas.

The position is responsible for: scheduling appointments for drivers to pick up vehicles and assist upon arrival. Support Drivers when it comes to vehicle maintenance fleet fuel program and driver pins. Work with Upfitter/Shop to prep Vehicles for assignment to EOs.

Responsibilities:

• Scheduling appointments for drivers to pick up vehicles
• Schedule maintenance and repair appointments with vendors and dealerships
• Schedule vehicle pick-ups/drop offs
• Track repair status downtime and follow up on open work orders
• Align the shop Upfitter with make ready requests
• Assist with vehicles going to repair shops and communicating/updating drivers as needed
• Assist/support Drivers when it comes to vehicle maintenance fuel program and driver pins
• Assist with transfers or disposals of company vehicles
• Assist with generating and on occasion distribution of fleet related reports
• Assist in determining if vehicles should be kept as loaners or disposed
• Assist with accident reporting claim documentation and towing coordination

Qualifications:

• Experience in a dealership service center as a porter or coordinator
• Ability to interact effectively with employee drivers managers and external vendors
• Ability to manage multiple priorities and deadlines
• Self-motivated Initiative
• Customer service oriented
• Ability to work in a team environment
• Organizational Skills

Requirements:

• Highschool diploma
• Knowledge of Microsoft Excel and Word
• At least five years in a role with direct customer interface
• Applicants must be legally authorized to work for ANY employer in the United States. Austin Industries is unable to sponsor or take over sponsorship of an employment visa for this position.

Benefits & Compensation

We offer excellent benefits including medical dental life and disability insurance and a matching 401K plan.We are proud to be a 100% Employee-Owned Company (ESOP)!To learn more about our employee-ownership structure please go to Bridge & Road is an Equal Opportunity Employer.

See the Know Your Rights poster available in English and Spanish.

About Austin Bridge and Road

A leader in the heavy highway and transportation industry for more than 100 years Austin Bridge & Road delivers asphalt and concrete services and builds landmark projects such as complex highway interchanges tollways runways bridges rail projects and water/wastewater facilities.

To learn more about us visit Third-Party Inquiries Please

This Company does not accept and will not consider unsolicited resumes or any other unsolicited candidate information submitted to the Company or any of its employee-owners by staffing agencies search firms or third-party recruiters in response to a posted Company will not pay any placement fee(s) without a written agreement to do so (i.e. payment must be required pursuant to the terms of a written agreement).

Any unsolicited resumes or candidate information submitted to this Company or any of its employee-owners becomes the property of the Company.

Accessibility Note

If you are a job seeker with a disability and require a reasonable accommodation to apply for one of our jobs or have accessibility concerns please contact thePeople Services Teamat.

Required Experience:

Junior IC