Manager, Global Equity Administration

About the Team

Equity Administration at OpenAI is responsible for the operational foundation of our equity programs. Our team ensures equity data and reporting are reliable our systems and integrations are resilient and our processes and controls are built to scale globally. We work cross-functionally with Legal Finance/Accounting Payroll Tax People and key vendors to uphold compliance requirements and enable equity strategy as the company evolves.

About the Role

Were looking for an experienced Manager Global Equity Administration to help run our global equity programs with a focus on high-quality execution scalable processes auditable controls and reliable equity systems. You will be hands-on in day-to-day equity administration and help improve how we operate as we scale.

You will report to the Head of Equity Administration and partner closely with Legal Equity Programs Compensation Tax Payroll and Finance to ensure equity operations are accurate timely and employee-friendly.

Location: This role is based either in San Francisco CA or remotely. For SF-based employees we use a hybrid work model of 3 days in the office per week and offer relocation assistance to new employees.

In this role you will:

• Execute end-to-end employee equity administration across key lifecycle events (new grants vesting/RSU releases option exercises and related transactions).

• Run recurring operational cycles by managing timelines checklists stakeholder inputs and issue resolution.

• Produce audit-ready equity reporting and support accounting compliance and reporting needs with accurate well-documented data.

• Build and maintain automated reporting (scheduled reports dashboards reconciliations) to reduce manual effort and improve speed and accuracy.

• Support equity system operations (Shareworks or comparable) including troubleshooting configuration updates permissions report builds and workflow maintenance.

• Partner with Internal Controls to keep process documentation narratives and flowcharts current and ensure controls are followed consistently.

• Support new programs and special transactions by coordinating operational steps and ensuring clean execution (including liquidity events such as tender offers).

Were looking for a blend of:

• 4 years of progressive equity administration experience in a high-growth environment

• Strong working knowledge of equity administration platforms (Shareworks preferred or comparable) including reporting and day-to-day workflows

• Ability to operate with precision and urgency in time-sensitive high-stakes processes

• Comfort working across equity data flows with HRIS payroll and accounting/reporting partners

• Strong analytical skills including advanced Excel and comfort with reporting/analytics tools

• High ownership and strong prioritization able to manage multiple workstreams and deadlines

• Clear communicator who can partner effectively across teams

• High integrity and sound judgment handling confidential and sensitive information

You might thrive in this role if:

• Youre meticulous and detail-oriented. Your approach to work is thorough and precise ensuring no stone is left unturned. You possess a keen eye for the finer details that others might overlook and you take pride in the accuracy and quality of your work.

• Youre a phenomenal teammate. Youre a strong communicator who can explain complex topics with ease in any format. You intuitively understand the importance of keeping everyone in the loop and you take proactive measures to do so. Youre intellectually honest.

• Youre an enthusiastic self-starter. You thrive in a fast-paced ambiguous environment and expect to lead multiple projects. You take ownership of your work and believe that a job not done well is a job not done.

• Youre a builder. You not only embrace the opportunity to have a direct impact on how a company operates you revel in it. An organization relies on the quality of its foundation and your passion is building strong systems and processes from the ground up.

• Youre passionate about technology and artificial intelligence.

About OpenAI

OpenAI is an AI research and deployment company dedicated to ensuring that general-purpose artificial intelligence benefits all of humanity. We push the boundaries of the capabilities of AI systems and seek to safely deploy them to the world through our products. AI is an extremely powerful tool that must be created with safety and human needs at its core and to achieve our mission we must encompass and value the many different perspectives voices and experiences that form the full spectrum of humanity.

We are an equal opportunity employer and we do not discriminate on the basis of race religion color national origin sex sexual orientation age veteran status disability genetic information or other applicable legally protected characteristic.

For additional information please see OpenAIs Affirmative Action and Equal Employment Opportunity Policy Statement.

Background checks for applicants will be administered in accordance with applicable law and qualified applicants with arrest or conviction records will be considered for employment consistent with those laws including the San Francisco Fair Chance Ordinance the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act for US-based candidates. For unincorporated Los Angeles County workers: we reasonably believe that criminal history may have a direct adverse and negative relationship with the following job duties potentially resulting in the withdrawal of a conditional offer of employment: protect computer hardware entrusted to you from theft loss or damage; return all computer hardware in your possession (including the data contained therein) upon termination of employment or end of assignment; and maintain the confidentiality of proprietary confidential and non-public addition job duties require access to secure and protected information technology systems and related data security obligations.

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Required Experience:

Manager