US Pain Strategic Operations Senior Project Manager (Contract)

Job Title: US Pain Strategic Operations Project Manager
Department:Medical Affairs
Location: Hybrid
Job Type: 6 Contract (chance to extend)

Position Summary:

The Acute Pain Strategic Operations Project Manager will play a critical role in supporting the operations planning and execution of activities across the Pain program. This individual will facilitate both daily and weekly huddles provide cross-team administrative support ensure seamless coordination of medical initiatives and maintain tools and workflows that enable efficient and compliant execution of the teams goals. The role requires a high level of organizational acumen digital literacy and the ability to collaborate across multiple teams and stakeholders.

Key Responsibilities:

Meeting Facilitation and Coordination

• Support the Senior Medical Director and VP US Pain lead daily and weekly Pain huddles including:
• Preparing and distributing agendas
• Taking detailed notes
• Tracking action items
• Following up with stakeholders to ensure task completion

Cross-functional Administrative Support

• Manage and serve as the point of contact within the team for Vertex administrative functions including:
• Needs Assessments Forms (NAFs) Coupa Purchase Orders in support of contracting finance HR and other operational touchpoints

Digital Collaboration & Tool Management

• Manage Microsoft Teams channels and ensure effective content organization and communication
• Provide support and training for business tools (e.g. Microsoft Teams Smartsheet etc.) to enhance digital literacy and team efficiency

Event & Congress Support

• Coordinate local and regional congress logistics (e.g. tracking deliverables managing travel and booth logistics documentation HCP/TL events)
• Support the planning execution and reporting for all Headquarters led US Medical Congress activities

Medical Advisory Boards

• Support the planning execution and reporting of US Medical Advisory Boards as per SOP

Lifecycle Study Results Dissemination

• Support the US Pain Scientific Communication team in the successful planning execution and reporting activities for lifecycle study results dissemination through digital engagement platforms

Content and Communication Support

• Logistical and tracking support

Onboarding

• Manage and execute onboarding processes for new team members to ensure quick integration into the team and tools

Budget Management

• Support budget reconciliation in partnership with the Pain Project Manager and Finance team

Project and Workflow Management

• Maintain and optimize internal workflows ensuring timely and efficient information flow across teams
• Support execution of Launch Plan tactical activities including maintenance of the Acute Pain Tracker

Qualifications:

Required:

• Bachelors degree or equivalent professional experience
• Ideal candidate will have 6 years in a heavily matrixed operational project management/coordination or administrative support role preferably within the pharmaceutical industry

• Advanced Digital Literacy: strong experience with digital tools including Microsoft Teams Smartsheet Zoom and Microsoft Office 365 Suite
• Excellent organizational skills and attention to detail
• Excellent communication skills: ability to work effectively across cross-functional teams

Preferred:

• Experience supporting medical affairs or commercial launch teams
• Experience with HCPs i.e. Surgeons Anesthesiologists Advanced Practice Providers etc.
• Budget management experience with advanced Excel spreadsheet experience
• Familiarity with pharmaceutical compliance and regulatory requirements
• Ability to translate complex concepts through images with advanced PowerPoint experience

Key Competencies:

• Extreme organization skills
• Service-oriented demeanor
• Proactive problem-solving
• Collaboration and stakeholder engagement
• Adaptability to function well in a fast-paced environment with serenity
• Strong written and verbal communication
• High level of discretion and professionalism

$85-$90/HR

This job posting is for a temporary role with a third-party agency partner on assignment at Vertex Pharmaceuticals (Vertex). The individual selected for this role will be offered the role as an employee of a third- party agency partner; compensation medical benefits fringe benefits and other terms and conditions of employment shall be presented by the third-party agency partner upon offer. The pay rate range provided is a reasonable estimate of the anticipated compensation range for this job at the time of posting. The actual pay rate will be based on a number of factors including skills competencies experience location and/or being pursued and other job-related factors permitted by addition this role will be eligible for overtime pay in accordance with federal and state requirements

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