HR Recruitment Officer – Clerical Grade IV (0558)

Position Summary

The Recruitment HR team is responsible for managing the recruitment and selection process and system set up of new staff for Beaumont Hospital and St Josephs Raheny. The team is responsible for the quality and compliance of information while fully maintaining HR systems. The Recruitment HR Team also manages promotions transfers temporary assignments and the on-boarding of new staff.

This is a key role in supporting the management and smooth running of the day to day function of the Recruitment section of the HR Department. The post holder will work on behalf of the Head of Recruitment and the Director of Human Resources as required with responsibility for ensuring that all of the recruitment processes are completed as per standards required and that systems are fully maintained. They will be assigned projects to help implement new processes or systems and will support a culture of continuous improvement. It is a requirement of this role also that the quality of data inputted and recorded in our systems is checked for accuracy and compliance.

Principal Duties and Responsibilities

The position of the Grade IV Recruitment Officer encompasses administrative responsibilities that include the following:

Recruitment

Quality check on all new competition documentation for compliance and completion
Accurate and timely recording of recruitment process steps and information as required
Collaboration with Hiring Managers to clarify role responsibilities and timelines
Responsible for processing and compliance of all assigned competitions from Approval to Candidate Induction in line with current policies and procedures
Preparation and posting of job specification advertised in line with relevant legislation
Coordinating Shortlisting and Interviews as required
Notifying successful/unsuccessful applicants and recording of all relevant interview information
Liaising with recruitment agencies and preferred search partners if and as required

On-Boarding

Ensuring that all pre-employment documentation is obtained and verified as per SOPs
Responsible for ensuring that new employees have a current right to work and processing of any work permit applications and renewals in a timely manner
Calculation of new staff salary payments in line with Public Sector Pay Policy
Collection of all documentation as required by HR Payroll and Superannuation systems
Compliance check on all new employees before initial start date

Administration

Input of data into Beaumonts HR information systems (iCIMS ATS and SAP SF) ensuring the accurate timely and complete recording of data
Maintaining and updating personnel files on HR Information systems
Scanning and storage of employee files/paperwork
Full compliance with SOPs and HR systems ensuring quality of data in a timely manner
Generate relevant reports for analytics compliance and insights
Responsible for processing of permanent and temporary/locum set-ups renewal of temporary/acting/promotion appointments as assigned in line with standard operating procedures.

Other

Support and plan the management of recruitment workload activity
Support the Head of Recruitment in the provision of a high quality efficient and effective Human Resources service.
Responsible and accountable for ensuring the accurate application of all HSE circulars and directives as assigned by the Head of Recruitment or relevant HR Manager/Director
Contribute and participate in projects of continuous improvement

Contribute and participate in legacy projects where data reconciliation is specified and required.
Act as a point of contact for staff on HR and Recruitment issues in accordance with HR policies and procedures
To keep up to date with developments in employment legislation and human resources best practice
Any other duties as assigned by the Head of Recruitment.

Selection Criteria

ensure to check HSE mandatory criteria.

Selection criteria outline the qualifications skills knowledge and/or experience that the successful candidate would need to demonstrate for successful discharge of the responsibilities of the post.

Applications will be assessed on the basis of how well candidates satisfy these criteria.

Mandatory

Professional Qualifications Experience etc.

(a) Eligible applicants will be those who on the closing date for the competition:

(i) Obtained at least grade D (or pass) in Higher or Ordinary Level in five subjects from the approved list of subjects in the Department of Education established Leaving Certificate Examination or Leaving Certificate Vocational Programme or Leaving Certificate Applied.

Or

(ii) Passed an examination of at least equivalent standard

Or

(iii) Satisfactory relevant experience which encompasses demonstrable equivalent skills

And

(b) Candidates must possess the requisite knowledge and ability including a high standard of suitability and administrative ability for the proper discharge of the office.

Desirable

1. Good working knowledge of Microsoft Office Suite (Word Excel Outlook)
2. Exposure to ATS (Application Tracking Systems) a plus.
3. Exposure to HR applications (SAP) advantageous.
4. Experience of working in a healthcare environment.
5. Excellent keyboard skills.
6. Excellent attention to detail and numeracy.
7. Good written and verbal communication skills.

Informal Enquiries ONLY to: