Executive Assistant, International Public Sector
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Job Summary
Scale AI is seeking a highly skilled Executive Assistant based in London to support the Head International Public Sector in their day to day role plus ad-hoc support to the IPS LT team. This role is crucial in ensuring smooth operations and effective communication both internally and externally. This person will be able to quickly pick-up on each executives preferences act autonomously or with little direction and will be able to act quickly in the event of any changes.
Responsibilities
- Manage complex calendars and schedules for the team including coordinating meetings track travel and manage requests and prioritizing commitments with team members
- Book travel including flights accommodation and transportation
- Book any requested bookings for things like client meals events etc.
- Act as a primary point of contact for internal and external stakeholders including clients partners and government ministries
- Building strong relationships with key EAs and Chiefs of Staffs of priority customers
- Handle high-level administrative tasks such as email management expenses document preparation and team administration
- Coordinate and plan internal team events off-site meetings and company initiatives
- Manage any office-related items like ordering/stocking snacks and beverages guest visits etc.
- Ensuring the office is running smoothly and liaising with the building management for any issues
- Organise and run team social events. Keeping the events varied but within set budgets
- Manage confidential information with utmost discretion and professionalism
Qualifications
- 5 years of experience as an executive assistant in a fast-paced environment preferably in the tech or AI industry
- Exceptional organizational and time-management skills
- Strong communication skills both written and spoken
- Proficiency in office productivity tools and ability to learn new software quickly
- Experience in building and managing relationships with high-level external stakeholders including government officials
- Ability to work flexibly and adapt to changing priorities with multiple stakeholders involved
PLEASE NOTE:Our policy requires a 90-day waiting period before reconsidering candidates for the same role. This allows us to ensure a fair and thorough evaluation of all applicants.
About Us:
At Scale our mission is to develop reliable AI systems for the worlds most important decisions. Our products provide the high-quality data and full-stack technologies that power the worlds leading models and help enterprises and governments build deploy and oversee AI applications that deliver real impact. We work closely with industry leaders like Meta Cisco DLA Piper Mayo Clinic Time Inc. the Government of Qatar and U.S. government agencies including the Army and Air Force. We are expanding our team to accelerate the development of AI applications.
We believe that everyone should be able to bring their whole selves to work which is why we are proud to be an inclusive and equal opportunity workplace. We are committed to equal employment opportunity regardless of race color ancestry religion sex national origin sexual orientation age citizenship marital status disability status gender identity or Veteran status.
We are committed to working with and providing reasonable accommodations to applicants with physical and mental disabilities. If you need assistance and/or a reasonable accommodation in the application or recruiting process due to a disability please contact us at Please see the United States Department of Labors Know Your Rights poster for additional information.
We comply with the United States Department of Labors Pay Transparency provision.
PLEASE NOTE: We collect retain and use personal data for our professional business purposes including notifying you of job opportunities that may be of interest and sharing with our affiliates. We limit the personal data we collect to that which we believe is appropriate and necessary to manage applicants needs provide our services and comply with applicable laws. Any information we collect in connection with your application will be treated in accordance with our internal policies and programs designed to protect personal data. Please see our for additional information.
Required Experience:
IC
Key Skills
- Business Development
- Account Management
- AJAX
- Building Materials
- Import & Export
- Logistics
About Company
Trusted by world class companies, Scale delivers high quality training data for AI applications such as self-driving cars, mapping, AR/VR, robotics, and more.
