Senior Manager, Congress Operations & Planning

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Challenging. Meaningful. Life-changing. Those arent words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here uniquely interesting work happens every day in every department. From optimizing a production line to the latest breakthroughs in cell therapy this is work that transforms the lives of patients and the careers of those who do it. Youll get the chance to grow and thrive through opportunities uncommon in scale and scope alongside high-achieving teams. Take your career farther than you thought possible.

Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits services and programs that provide our employees with the resources to pursue their goals both at work and in their personal lives. Read more: Senior Manager Congress Operations & Planning plays a critical role in ensuring the success of large-scale congresses by providing expert oversight in all aspects of pre-planning execution and post-event management. This position hinges on successful6 collaboration with cross-functional teams across Therapeutic Areas (TAs) to ensure that all logistical elements are flawlessly executed strictly adhering to timelines compliance budgets and strategic objectives. The individual in this role acts as a central point of coordination bridging the gap between internal stakeholders external agencies association partners and additional vendors to deliver a seamless and engaging experience for all attendees with the ultimate goal of maximum patient and prescriber impact. With a strong focus on operational excellence financial accountability and continuous performance improvement the Senior Manager is instrumental in driving alignment awareness and elevating the overall level of congress success. This role requires exceptional organizational skills attention to detail strong communication and the ability to manage multiple complex projects simultaneously making it ideal for a results-driven professional with a passion for high-level event management.

Role and responsibilities

• Lead the planning & execution of logistical congress activity partnering with the functions across the TAs to execute on time on plan and on budget.

• Oversee logistics agency for all congress planning housing registration ancillary meetings including TLEs planning communications financial reconciliation and on-site logistic coordination including manage attendees list.

• Monitor registrations send reminders run reports and work with the logistic agency to make all necessary arrangements for the attendees.

• Work on multiple congresses simultaneously requiring high multi-tasking skills.

• Coordinate onsite job responsibilities with the onsite logistics team when required and appropriate.

• Responsible for budget management partnering closely with Finance to improve transparency and accountability across all stakeholders

• Review and approve all vendor budget estimates contracts and SOWs

• PO generation invoice approval with reconciliation

• Create individualized KPI metrics and reports per congress

• Create & manage an activity plan with the team and provide overall real-time progress tracking and flag areas for deep dives

• Provide input into and be held accountable for BMS Congress standards

• Familiar with compliance and legal WW and local departments to ensure each event is delivered in full accordance with laws and regulations.

• Support as needed the CE Lead with sponsorship selection and approval through grants/giving process for key congresses

• Work on special projects and support the Director CE Congress Innovation Operations and capabilities as required

• Update Exhibit Force tool for assigned congresses.

• Model BMS behaviors and reinforces such behaviors at all levels in the organization.

• Responsible for general administrative duties as required.

• Maintain a strong relationship with outside vendors to ensure high-quality service and timeliness.

• Travel to assigned congresses.

Qualification & Experience

• 5 years meeting planning experience with at least 3 years in Pharma business.

• Pharmaceutical Congress experience preferred.

• Ability to work efficiently and timely to meet deadlines

• Ability to be flexible and handle change well

• Microsoft Word and Excel experience Advanced level

• Experience with meeting industry technology preferred (CVENT)

• Advanced oral and written presentation skills required

• Ability to take the initiative to review prioritize and make decisions as to what is routine versus what is critical with little supervision

• Demonstrated complex project planning and management skills including financial and budget management

• Proven change agility/resiliency and ability to successfully engage internal and external stakeholders along a change journey

• Have demonstrated an innovative mindset and implemented creative solutions that simplify processes and improve end-user experience

• Attention to detail

• Demonstrated project management skills with the ability to manage multiple projects simultaneously.

• Budget management experience

• Exceptional stress management skills with the capacity to prioritize and make critical decisions swiftly in dynamic and challenging environments.

• Team player (someone who believes in the importance and power of collaboratively working in a team) great people skills empathetic detail-oriented but without losing sight of the big picture flexible open to learning and sharing.

• Ability to travel

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If you come across a role that intrigues you but doesnt perfectly line up with your resume we encourage you to apply anyway. You could be one step away from work that will transform your life and career.

The starting compensation range(s) for this role are listed above for a full-time employee (FTE) basis. Additional incentive cash and stock opportunities (based on eligibility) may be available. The starting pay rate takes into account characteristics of the job such as required skills where the job is performed the employees work schedule job-related knowledge and experience. Final individual compensation will be decided based on demonstrated experience.

Eligibility for specific benefits listed on our careers site may vary based on the job and location. For more on benefits please visit offerings are subject to the terms and conditions of the applicable plans in effect at the time and may require enrollment. Our benefits include:

• Health Coverage: Medical pharmacy dental and vision care.

• Wellbeing Support: Programs such as BMS Well-Being Account BMS Living Life Better and Employee Assistance Programs (EAP).

• Financial Well-being and Protection: 401(k) plan short- and long-term disability life insurance accident insurance supplemental health insurance business travel protection personal liability protection identity theft benefit legal support and survivor support.

Work-life benefits include:

Paid Time Off

• US Exempt Employees: flexible time off (unlimited with manager approval 11 paid national holidays (not applicable to employees in Phoenix AZ Puerto Rico or Rayzebio employees)

• Phoenix AZ Puerto Rico and Rayzebio Exempt Non-Exempt Hourly Employees: 160 hours annual paid vacation for new hires with manager approval 11 national holidays and 3 optional holidays

Based on eligibility* additional time off for employees may include unlimited paid sick time up to 2 paid volunteer days per year summer hours flexibility leaves of absence for medical personal parental caregiver bereavement and military needs and an annual Global Shutdown between Christmas and New Years Day.

All global employees full and part-time who are actively employed at and paid directly by BMS at the end of the calendar year are eligible to take advantage of the Global Shutdown.

*Eligibility Disclosure: The summer hours program is for United States (U.S.) office-based employees due to the unique nature of their work. Summer hours are generally not available for field sales and manufacturing operations and may also be limited for the capability centers. Employees in remote-by-design or lab-based roles may be eligible for summer hours depending on the nature of their work and should discuss eligibility with their manager. Employees covered under a collective bargaining agreement should consult that document to determine if they are eligible. Contractors leased workers and other service providers are not eligible to participate in the program.

Uniquely Interesting Work Life-changing Careers
With a single vision as inspiring as Transforming patients lives through science every BMS employee plays an integral role in work that goes far beyond ordinary. Each of us is empowered to apply our individual talents and unique perspectives in a supportive culture promoting global participation in clinical trials while our shared values of passion innovation urgency accountability inclusion and integrity bring out the highest potential of each of our colleagues.

On-site Protocol

BMS has an occupancy structure that determines where an employee is required to conduct their work. This structure includes site-essential site-by-design field-based and remote-by-design jobs. The occupancy type that you are assigned is determined by the nature and responsibilities of your role:

Site-essential roles require 100% of shifts onsite at your assigned facility. Site-by-design roles may be eligible for a hybrid work model with at least 50% onsite at your assigned facility. For these roles onsite presence is considered an essential job function and is critical to collaboration innovation productivity and a positive Company culture. For field-based and remote-by-design roles the ability to physically travel to visit customers patients or business partners and to attend meetings on behalf of BMS as directed is an essential job function.

Supporting People with Disabilities

BMS is dedicated to ensuring that people with disabilities can excel through a transparent recruitment process reasonable workplace accommodations/adjustments and ongoing support in their roles. Applicants can request a reasonable workplace accommodation/adjustment prior to accepting a job offer. If you require reasonable accommodations/adjustments in completing this application or in any part of the recruitment process direct your inquiries to . Visit to access our complete Equal Employment Opportunity statement.

Candidate Rights

BMS will consider for employment qualified applicants with arrest and conviction records pursuant to applicable laws in your area.

If you live in or expect to work from Los Angeles County if hired for this position please visit this page for important additional information: Protection

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