Business Operations Specialist

Job Profile:

Job Family:

Time Type:

Max Pay Depends on experience:

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Job Description:

We are seeking a highly motivated and collaborative Business Operations Specialist to lead critical financial operations within Sun Devil Athletics (SDA). This role ensures financial integrity and NCAA compliance and guidelines Big-12 rules and regulations as well as the policies of Sun Devil Athletics the University and the Arizona Board of Regents. This position supports SDAs strategic goals while managing 501(c)(3) tax regulation annual audits and serving our student athletes and staff. Responsibilities span accounts payable accounts receivable and financial reporting with a focus on operational efficiency and fiscal accountability.

Position Salary Range:

$52000

Minimum Qualifications:

Bachelors degree in accounting or a related field AND two (2) years of professional accounting experience; OR six (6) years professional accounting experience; OR any equivalent combination of experience and/or education from which comparable knowledge skills and abilities have been achieved.

Essential Duties:

Business Operations Support

• Process requisition requests invoices and PCard transactions.

• Manage travel requests and expense reports for team activities and SDA leadership.

• Plan and support financial and internal business operations to ensure seamless execution.

• Collaborate and serve as the financial contact within internal departments (e.g. Tax Services Financial Services ASU Foundation/Enterprise Partners) and external partners (e.g. auditors).

• Review and recommend updates to rules regulations policies and procedures to enhance operational efficiency.

• Represent SDA in meetings and conferences as required.

Financial Reporting and Compliance

• Prepare and analyze complex financial data for budgets capital projects endowments and special events.

• Ensure compliance with 501(c)(3) regulations NCAA guidelines and institutional policies to maintain financial stability.

• Provide actionable financial updates and analyses to SDA leadership as needed.

• Coordinate and participate in internal and external audits.

Account Management

• Complete monthly and year-end entries and transfers for various Athletics Departments.

• Prepare detailed journal entries maintain complex ledgers and reconcile and analyze reports deposits.

• Process and manage accounts payable and receivable.

• May assist in preparing reporting and analyzing operational budgets across SDA.

Additional Responsibilities

• Perform other duties as assigned to support SDAs strategic and operational goals.

Desired Qualifications:

• Experience in using a computerized or enterprise financial system (Workday Concur).

• Experience in athletic compliance software (ARMS Teamworks).

• Experience developing and maintaining spreadsheets.

• Strong team-building skills to foster a collaborative and results-oriented culture.

• Exhibits high integrity strong work ethic and reliability.

• Ability to pivot quickly and manage multiple competing priorities in a fast-paced environment.

• Exceptional analytical communication and problem-solving skills.

• Proactive approach to compliance governance and operational efficiency.

• In-depth knowledge of Higher Education Athletics GAAP and inter-departmental policies and procedures.

• Demonstrated knowledge of accounting budgeting and reporting procedures and techniques.

• Familiarity with an athletic environment strongly desired.

• Experience in a university setting strongly desired.

Working Environment:

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting keyboarding and manipulating a computer mouse (75%); required to stand for varying lengths of time and walk moderate distances to perform work (10%)

• Frequent bending reaching lifting pushing and pulling up to 25 pounds (15%)

• Regular activities require the ability to quickly change priorities which may include and/or are subject to resolution of conflicts

• Ability to clearly communicate verbally read write see and hear to perform essential functions

Department Statement:

The Sun Devil Athletics (SDA) programs are elite high profile Division I programs. By definition Division I programs are the best of the best and the ladder by which athletes ascend to the world of professional sports and international competitions such as the Olympics and World Cup. Moreover Arizona State University and SDA compete in the Big 12 conference.

The vision of SDA is to be a comprehensive perennial top ten NCAA Division I athletics program that empowers Sun Devils to maximize human potential and make a positive impact on our university community and the world.

The mission of SDA is to provide opportunities for student-athletes to achieve at the highest levels of both academic and athletic excellence thereby providing them with opportunities for personal growth offering a unifying force to the campus community and creating a source of pride among and support from the external constituencies of the university. SDA promotes identity and expression to build a strong Sun Devil Community reflective of ASUs charter.

Driving Requirement:

Location:

Funding:

Instructions to Apply:

Current employees student workers seeking staff opportunities and students applying for student worker positions must apply directly through the Workday Jobs Hub.

Please use the link below to log in using single sign-on.

• Cover letter

• Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format for example 6/04 to 8/14 along with job title job duties and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn it cannot be edited reactivated or replaced with a new submission. If you have questions or need assistance please contact HR Talent Acquisition at . before the posting close date to request edits.

Graduate Assistant Intern and part-time positions are counted as half time for experience equivalency meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education an unprecedented combination of academic excellence entrepreneurial energy and broad access. This New American University is a single unified institution comprising four differentiated campuses positively impacting the economic social cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100000 students in metropolitan Phoenix Arizona the nations fifth largest city. ASU champions inclusive excellence and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit

All qualified applicants will receive consideration for employment without regard to race color religion sex national origin disability protected veteran status or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law ASU prepares an annual report on campus security and fire safety programs and resources. ASUs Annual Security and Fire Safety Report is available online at You may request a hard copy of the report by contacting the ASU Police Department at .

Relocation Assistance For information about schools housing child resources neighborhoods hospitals community events and taxes visit Verification Statement:

ASU conducts pre-employment screening which may include verification of work history academic credentials licenses and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check verification of work history academic credentials licenses and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement: