HR Coordinator Office Manager
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Job Location:
Lafayette, IN - USA
Monthly Salary:
$ 60 - 70
Posted on:
20 hours ago
Vacancies:
1 Vacancy
Job Summary
Help us help keep people safeand businesses working as one ofBuilt In Colorados Best Places to Workfor seven years in a rowKPAis made up of talented individuals working together for the greater here to help our clients buildsafe thriving organizations and were looking for people with a common goal to help us do it.
Position Description:
The Human Resources Coordinator plays a key role in supporting daytoday Human Resources operations while overseeing office facility management and workplace experience. This position supports core HR functions including onboarding and offboarding policy administration employee relations and HR compliance while also managing office operations to ensure a welcoming efficient and wellorganized workplace. This position provides on-site support for our Lafayette Colorado office with roughly 2 days per week being in-person.
This role requires a highly organized serviceoriented professional who can handle confidential information with discretion balance multiple priorities and create a positive employee experience.
Responsibilities:
Human Resources Coordination:
- Serve as a Human Resources point of contact for employee inquiries providing timely professional and confidential support and internal communications while balancing the needs of the company
- Maintain accurate employee records in HRIS systems (Paylocity) including I9s onboarding and offboarding documentation employee changes and support audits
- Coordinate and lead onboarding and offboarding processes including documentation systems access and facilitation of multi-faceted remote new hire orientation while continuously improving the overall employee experience
- Maintain and update job descriptions and HR policies for consistency and compliance
- Intake employee relations issues escalating as appropriate and partnering with HR leadership
- Assist with benefits system administrationopen enrollment preparation and employee communications
- Support recruitment processes including posting job openings to our ATS and submitting new hire requisitions
- Support KPA event planning employee engagement and recognition initiatives
- Facilitate timely responses to external employment verification requests unemployment claims and other HR-related documentation
- Provide other Human Resources administration support as assigned
Office Management:
- Support the overall workplace experience by maintaining our Lafayette CO office ensuring cleanliness standards organization and operational readiness; role is hybrid requiring onsite presence at least two days per week
- Oversee mail distribution including scanning documents to appropriate parties
- Oversee ongoing maintenance of employee gear store
- Order and manage office supplies equipment business cards and employee materials
- Support office events meetings employee celebrations and engagement activities
- Provide additional administrative support as assigned
Qualifications:
- 2 years of experience in Human Resources office administrative or related business role
- Knowledge of human resources best practices and processes and a desire to learn and improve HR acumen
- Strong organizational skills with the ability to manage multiple priorities simultaneously
- Excellent interpersonal communication and customerservice skills
- Technically adept solid understanding of Microsoft Office Suite and prior experience/able to pick up new platforms quickly prior experience with Applicant Tracking Systems HR Management software or similar a plus
- Experience managing sensitive information professionally and confidentially
Bonus Experience:
- Knowledge of employment laws and HR compliance (FMLA ADA workers compensation is a plus)
- Experience with Paylocity or another similar HRIS
- Experience supporting talent acquisition (recruiting interviewing and hiring is a plus)
- Prior office management facilities coordination or event planning experience
Success Criteria:
- Approachable and engaging personality with a professional style of communication
- Proficiency in engaging in employee interactions while professionally balancing the needs of KPA and maintaining a high level of confidentiality
- Strong ability to multi-task and prioritize using independent and sound judgement
- Highly organized manages time effectively and is adaptable and comfortable in a fast-paced environment
- Aptitude in learning and researching compliance and employment laws at both a state and Federal level
Compensation:
- Base salary range between $60-70k
- Bonus potential of 7.5% annually
Physical Requirements:
- Physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
- Working on a computer typing and viewing a screen - often
- Stationary sitting or standing - often
- Hearing and listening - often
- Bending crouching and lifting up to 20lbs - frequently
- Ability to travel locally to our office in Lafayette CO roughly two times per week
- Ability to travel regionally and nationally - infrequently
Dont meet every job requirement At KPA we are dedicated to building a diverse inclusive and authentic workplace. Studies have shown that women and people of color are less likely to apply unless they meet every requirement. If youre excited about the role but your past experience doesnt align perfectly with every qualification we still encourage you to apply! You might just be the right candidate for this or other roles.
About KPA
Founded in 1986KPAis a leading provider of Environment Health & Safety (EHS) and Workforce Compliance software and consulting services. KPA solutions help clients identify remedy and prevent workplace safety and compliance problems across their entire enterprise. The combination of KPAssoftware consulting services and award-winning training content helps organizations minimize risk so they can focus on whats importanttheir core business.
We are passionate about what we do how we do and why we do it. Our culture is driven by the KPA core values Integrity Helpful Excellence Agile Respectful and Teamwork. Success will be determined by the capabilities energy and character of the people we bring into our organization and the performance they achieve.
KPA with headquarters in Colorado and teammates throughout the United Sates is recognized as one of Colorados Best Places to Work to Work by Built In Colorado for 2025 making the list seven years running.
KPA is committed to providing equal opportunity in all of our employment practices including selection hiring promotion transfer and compensation to all qualified applicants and employees without regard to race religion religious dress/grooming color ethnicity sex (including sex stereotyping) sexual orientation gender identity or gender expression national origin ancestry citizenship status creed uniform service member status military or veteran status marital status pregnancy breast-feeding and/or pregnancy-related conditions age protected medical condition leave status physical or mental disability genetic characteristics or any other legally-protected status in accordance with the requirements of all federal state and local compliance with federal law all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.
If you need assistance or an accommodation due to a disability you may contact us at emailprotected.
Required Experience:
IC
Key Skills
- Office Manager Experience
- Microsoft Office
- Customer Service
- Computer Skills
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Medical office experience
- Office Experience
- Front Desk
- Microsoft Excel
- Administrative Experience
About Company
Improve safety and stay compliant. Learn why 10,000 companies trust KPA EHS Software and consulting to keep their companies safe.
