Workday Implementation Project Manager

Concordia University is a Lutheran higher education community committed to helping students develop in mind body and spirit for service to Christ in the Church and in the world.

Position Description

The Workday Implementation Project Manager will lead the planning execution and successful delivery of the universitys Workday implementation project (HCM Finance and Student/Adaptive Planning modules). This role serves as the central coordinator for cross-functional teams external implementation partners (Workday and Avaap Implementation Partner) and university stakeholders including HR Finance Student Success IT Registrar Business Office Financial Aid and Executive leadership.

The Project Manager will ensure the project is delivered on time within budget and aligned with university strategic goals while navigating the unique complexities of higher education (e.g. shared governance data governance and academic processes). The Project Manager reports jointly to the CFO CTO and CIO.

The Project Manager may be asked to participate in additional University capital and enterprise projects where appropriate.

Job Duties & Responsibilities

• Lead all phases of the Workday implementation following Avaaps deployment methodology (Plan Architect/Configure Test Deploy Stabilization) including project initiation scope definition design configuration integration data conversion testing training cutover and application support.
• Develop and maintain comprehensive project plans including detailed schedules resource allocation milestones dependencies and critical path analysis.
• Manage project scope budget timeline risks issues and quality; proactively identify and mitigate risks in a complex higher education environment.
• Serve as the primary point of contact and liaison between university stakeholders Avaap third-party vendors and internal IT/functional teams.
• Facilitate project governance meetings (Steering Committee Core Team functional team leader meetings) and prepare executive-level status reports dashboards and presentations.
• Coordinate system configuration business process design/redesign data migration from legacy systems (Ellucian Banner) integrations (e.g. with student systems payroll benefits third-party tools) and security setup.
• Drive change management user adoption and training strategies in collaboration with organizational change management resources.
• Ensure compliance with university policies federal/state regulations (e.g. FERPA HIPAA where applicable grant compliance GLBA GDPR) and higher education best practices.
• Monitor and report on project health including budget tracking resource utilization and deliverable quality.
• Support post-go-live stabilization knowledge transfer and transition to operational support/AMS (Application Managed Services).
• Perform other related duties as assigned

Knowledge Skills & Abilities

• Exceptional organizational and problem-solving abilities.
• Strong leadership presence and ability to manage conflict/resistance to change.
• Proficiency in Microsoft Office Suite project management software and collaboration tools.
• Ability to thrive in a fast-paced deadline-driven environment with competing priorities.
• Supportive of the mission and values of Concordia University Wisconsin/Ann Arbor and the Lutheran Church Missouri Synod (LCMS)

Education & Experience

Required:

• Bachelors degree in Business Administration Information Technology Project Management or related field.
• 58 years of progressive project management experience within ERP systems (HCM & Finance).
• Demonstrated experience managing ERP implementations (HCM and/or Finance; Student experience a strong plus).
• Proven track record leading large-scale cross-functional projects with budgets exceeding $310M.
• Strong knowledge of project management methodologies (e.g. Waterfall Agile hybrid) and tools (e.g. Microsoft Project Jira Smartsheet Workday Project tools).
• Excellent communication facilitation and stakeholder management skills - able to influence without direct authority in a matrixed shared-governance university setting.

Preferred:

• PMP Workday Project Management certification Workday Pro or equivalent.
• 1-2 full lifecycle Workday implementations (HCM Finance and Student)
• Prior experience in higher education with understanding of academic/HR/finance processes (e.g. faculty tenure grants management financial aid integration).
• Familiarity with Workday deployment methodology tenant management data conversion EIBs integrations (Studio/Connectors) and security groups.
• Experience with change management frameworks (e.g. Prosci/ADKAR) and training large user populations.

Physical Demands/Equipment (Click to View)

Compensation & Benefits

This is a full-time exempt (salary) staff position. The starting wage may be determined upon education and/or experience. Concordia University benefit options include but are not limited to the following:

• Health Dental and Vision Insurance
• Personal Spending Account Flexible Spending Account and/or Health Savings Account
• Disability and Survivor Plan
• Retirement Pension Plan
• Retirement 403(b) Savings Plan
• Basic Life and Supplemental Life Insurance
• Accidental Death and Dismemberment Coverage
• Critical Illness and Accident Insurance
• Tuition waiver benefits (available for employees and their qualified dependents)
• Vacation Sick and Holiday paid time off

Compensation and Benefits (Click to View)

Application Instructions

To receive full consideration all applicants are asked to complete and submit an online employment application through the Concordia University Employment page. To begin please click the Apply Now section on the job page and then click the Apply For This Position button to begin the application process.

Equal Opportunity Employer

It is the policy of CU to provide equal opportunity to all employees and applicants for employment in accordance with all applicable federal state and local laws.

The University will not discriminate against or harass any employee or applicant for employment because of race color sex pregnancy national origin (including ancestry) citizenship status physical or mental disability age marital status gender veteran or military status predisposing genetic characteristics domestic violence victim status or any other characteristic protected by federal state or local laws.

However CU is an institution of the LCMS and to the extent allowed by law CU reserves the right to give preference in employment based on addition preference in holding certain employment positions is given to ordained or rostered ministers of the LCMS. Based on a religious tenet CU recognizes only male LCMS ordained Ministers of the Gospel but recognizes both male and female LCMS Rostered Ministers of the Gospel.

The Human Resources Department has been appointed to manage the equal employment opportunity program including all equal employment opportunity activities as required by federal state and local agencies. If any employee or applicant for employment believes this policy has been violated he/she must contact the Director of Human Resources.

Concordia University is a HLC accredited co-educational liberal arts school offering more than 72 undergraduate majors over 35 masters degree programs and 5 doctoral programs. There are also a variety of accelerated evening and e-learning programs.

Required Experience:

IC