Office Manager
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Job Location:
Gaithersburg, MD - USA
Yearly Salary:
USD 60000 - 75000
Posted on:
19 hours ago
Vacancies:
1 Vacancy
Job Summary
Position Summary
The Office Manager ensures smooth and efficient daily operations at our headquarters. This role manages office operations including the front office team logistics facilities coordination records management purchasing and inventory of supplies and equipment to maintain a safe and productive environment. The Office Manager contributes to department initiatives with organization-wide and customer-facing influence delivering outcomes that support overall operational effectiveness and customer experience.
Essential Functions
Office Operations & Logistics
Required Qualifications
Education and Experience
The Office Manager ensures smooth and efficient daily operations at our headquarters. This role manages office operations including the front office team logistics facilities coordination records management purchasing and inventory of supplies and equipment to maintain a safe and productive environment. The Office Manager contributes to department initiatives with organization-wide and customer-facing influence delivering outcomes that support overall operational effectiveness and customer experience.
Essential Functions
Office Operations & Logistics
- Manages the front office team and daytoday office operations.
- Coordinates crossfunctionally to plan schedule and manage the delivery shipping and receiving of marketing materials and other organizational assets.
- Manages inventory of supplies and equipment including procurement storage replenishment tracking service contracts and maintenance schedules.
- Manages the Records Management program by ensuring proper classification storage retention and destruction of documents across the organization.
- Creates and maintains office operations and safety related processes procedures and best practices.
- Plans and coordinates onsite office events meetings and activities including space setup catering vendor coordination and event support.
- Promotes and maintains a safe welcoming well-functioning workplace for all employees and visitors.
- Serves as the primary liaison with the property management company facility contractors and maintenance providers to address building needs and service requests.
- Responds to employee facility-related requests and manages resolution of workspace and building concerns.
- Plans and coordinates routine and emergency building maintenance repairs inspections and service schedules which may occur outside normal business hours.
- Plans and coordinates office space assignments set ups relocations and renovations.
- Manages building security access including maintaining accurate records of access credentials and issuing and tracking key fobs/cards.
- Builds and manages relationships with vendors supporting supplies logistics facilities and operational services.
- Monitors vendor performance service quality pricing and contract compliance to ensure reliability accountability and alignment with operational needs.
- Manages team workflows cross-functional coordination allocates resources effectively and resolves complex operational issues.
- Manages performance by clarifying expectations addressing performance issues and providing regular feedback training and coaching for skill development.
Required Qualifications
Education and Experience
- High School diploma or equivalent with at least 5 years of relevant work experience including experience as a people manager; or comparable.
- Experience managing vendors service contracts shipping and receiving inventory and purchasing supplies in customer-facing roles.
- Working knowledge of Microsoft 365 able to perform intermediate level tasks with moderate guidance including word processing calendaring presentations and basic data analysis.
- Working knowledge of logistics project management or ticketing system software.
- Effective management skills
- Effective communication skills
- Strong planning coordination and time management skills
- Highly organized and detail oriented
- Customer orientation
- Collaborative
- Adaptable
- Work environment in office only/fully onsite.
- Work schedule 35 hours per week (full-time); may require work outside normal business hours.
- Physical demands
- Sitting standing and walking frequently (2.5-5.5 hours/day)
- Fine hand manipulation and grasping/handling (typing using small tools) frequently (2.5-5.5 hours/day)
- Reaching above shoulder level rarely (not daily)
- Bending stooping pushing pulling lifting and carrying up to 50 lbs. occasionally (0.25-2.5 hours/day)
Salary: $60000 - $75000 depending on experience
At NBCOT justice equity diversity and inclusion (JEDI) are an integral part of our mission and vision and having a diverse staff and inclusive workplace is one of the ways we put our values into action. We promote a culture where employees collaborate in an energizing environment while focusing on the high-quality work that makes us stand out in the certification industry. We also believe that life-work balance is important and demonstrate this belief with a generous benefits package that includes:
- 35-hour work week
- over 30 paid days off each year
- paid medical insurance
- matched 401K plan and discretionary profit-sharing contributions
- annual bonus and salary adjustments
- covered life insurance and short-term and long-term disability
- voluntary benefits: vision term life critical illness accidentand pet insurance
NBCOT is proud to be on The NonProfit Times list of The Best Nonprofits to Work For since 2014.
Required Experience:
IC
Key Skills
- Office Manager Experience
- Microsoft Office
- Management Experience
- QuickBooks
- Accounting
- Office Experience
- Dental Office Experience
- Payroll
- Administrative Experience
- Eaglesoft
- Human Resources
- Bookkeeping
