Administrator

About us

Ingleton Wood is a value-led people focussed practice providing clients with inspirational and practical design solutions; we exist to improve the communities in which we all live and work.

Originally established in 1935 we are a dynamic multi-disciplinary property and construction consultancy providing a wide range of services across many industry sectors including commercial education defence residential and more.

We develop long term relationships with clients adding value at every stage of development. We are one of a few medium-sized consultancies offering integrated design and technical expertise.

We have a nationwide presence with offices located across the UK. We plan to open further sites in the future to develop our national service.

Life At Ingleton Wood

is busy but great fun we work hard and we play hard. There is a huge emphasis on teams and working collaboratively both professionally and socially.

We bring people together to improve the quality and sustainability of the built environment through our expert knowledge in delivering local solutions for global issues. A sentiment underpinned by our shared vision of solving global challenges one building at a time and supported through our values;

We are progressive

We collaborate

We support

We take ownership

To see a real time view of what we are up to check our social channels

You can expect

• Opportunities for flexible and remote working we understand a work life balance helps us all.
• Holiday entitlement of 25 days plus bank holidays with long service recognition and festive shutdown.
• Opportunities for personal and professional growth in a supportive environment including in-house coaching and mentoring.
• Competitive salaries with regular review and benchmarking to ensure fair pay. We are a real living wage employer.
• Competitive Company Pension Scheme.
• Health cash plan scheme.
• Professional membership support
• Family policies
• Great office team building events and fully expensed seasonal social events.
• Cycle to work Scheme.
• On-site parking facilities (excluding London office)
• Season Ticket Loan (if applicable)
• Death in service benefit.
• Early Finish incentives when the Practice targets are hit.
• Additional leave allocated for volunteering (up to 2 days).
• Health & Mental Wellness Programs.
• Employee Referral Scheme.
• Employee working groups

The role

We are currently recruiting a Administrator to join our Cambridge office. The successful candidate will need a positive can-do attitude and enthusiastic to take pride in this support position. You will be responsible for providing successful and efficient administrative support.

The role will involve providing high quality professional support services to the offices professional teams and for the wider Practice. You will be expected to work in accordance with the Practices values and objectives.

Please Note: This role may be subject to Disclosure and Barring Service Baseline Personnel Security Standard Counter Terrorist Check Security Check or Developed Vetting clearance.

The selected candidate will

• Provide admin support to three teams.
• Assist other members of the admin team if requested by the Office Manager.
• Maintaining Outlook calendars for Directors and Team Leads.
• Arranging meetings as directed and issuing appropriate agendas.
• Taking minutes and manage actions.
• Ordering refreshments and lunches for clients and staff meetings.
• Arranging travel and accommodation and consulting with clients for site access when required.
• Audio/copying typing as requested.
• Assist in answering the telephone for the Cambridge Office and email messages as appropriate.
• Providereception assistance and maintain conference room allocation and preparation.
• Set up new projects and archive project information on completion.
• Ensure purchase orders are entered into the MIS and invoices attached.
• Process and circulate relevant reports to IW standards.
• Provide support for issuing fee quotes and add data into CRM system.
• Assisting and organising the completion of bids for new work.
• Assist with specifications certificates and contract instructions.
• Assist in producing tender analysis documents.
• Consult with Team Leads and prepare client invoicing and issue to clients.
• Provide monthly financial reports to Team Leads.
• Input timesheets on Manager for contractors.
• Assist with marketing literature (project profiles CVs).

Essential skills experience and attributes

• Administration experience.
• GCSE or Equivalent grade C or above in Maths and English.
• Advanced working knowledge of all Microsoft applications.
• A strong working knowledge of Excel and a clear understanding of formulas.
• Intermediate audio typing skills and experience of electronic dictation methods.

Were committed to building a diverse inclusive and authentic workplace where everyone can be their best so if youre excited about this role but your experience doesnt align perfectly with every requirement on the Job Description please apply anyway - you may just be the right candidate for this or other roles in our wider team.

To discover more about life at Ingleton Wood please visit our website Experience:

Senior IC