Accounts Payable Representative

The Berg Group is looking for an Accounts Payable Representative to join our team in Chaska MN! The Berg Group a specialty contractor based in the upper Midwest for over 50 years offers integrated solutions in pre-construction services interior/exterior framing and in Minnesota with additional offices in Naples Sacramento and Austin the company has been led by dedicated professionals. If you want to learn more please visit our About page on our Berg website at Accounts Payable Specialist is Responsible for managing and executing Bergs accounts payable functions including processing invoices reconciling statements and ensuring timely payments to vendors. The Accounts Payable Specialist works with the Senior Project Accountant Assistant Controller and CFO to accurately account for all vendor costs and adherence to Bergs job costing and internal control policies.

Essential Functions

Primary Responsibilities/Duties

Invoice Processing

• Review and verify the accuracy and completeness of vendor invoices and supporting documentation
• Verify appropriate authorization and coding for all invoices
• Match invoices with purchase orders and receiving documents
• Enter invoices into the accounting system for payment processing

Payment Management

• Schedule and process payments including checks electronic transfers and ACH
• Monitor payment schedules to ensure timely disbursements and avoid late fees
• Address and resolve payment discrepancies and issues with vendors
• Maintain vendor records including Federal ID numbers and 1099 reporting requirements

Account Reconciliation

• Reconcile vendor statements to ensure accounts are accurate and up to date
• Investigate and resolve outstanding balances or discrepancies
• Maintain detailed records of transactions and reconciliations

Compliance and Documentation

• Ensure compliance with company policies internal controls and regulatory requirements

Experience and Qualifications

Minimum Qualifications

• Must have excellent analytical skills; sound understanding of accounting principles
• Excellent eye for accuracy
• Strong organizational and time management orientation
• Microsoft Excel and MS Office experience
• Possesses the ability to prioritize and handle multiple tasks simultaneously
• Ability to work independently within a team environment

Preferred Qualifications

• Associates and/or bachelors degree in Accounting Finance Business or relevant work experience
• 1 3 years of experience in accounting; Construction Specialty Subcontractor experience a plus
• Detail-oriented deadline/goal-driven
• Ability to multi-task and prioritize in a fast-paced work environment

Sedentary Work

• Sedentary work involves lifting no more than 10 - 15 pounds at a time and occasionally lifting or carrying.
• Although a sedentary job is defined as one which involves sitting a certain amount of walking and standing is often necessary in carrying out job duties.
• Jobs are sedentary if walking and standing are required occasionally and other sedentary criteria are met.