Administrative Assistant (Contractor)

GENERAL SUMMARY:

4DMT needs a motivated team-oriented and experienced Administrative Assistant. The primary function of this role is to contribute to the efficiency of the Office of the CEO and will report directly to the Senior Executive is a hybrid position with in-office days arranged accordingtothe businessneeds anddeterminedby the hiring manager.

MAJOR DUTIES &RESPONSIBILITIES:

ADMINISTRATIVE SUPPORT FUNCTIONS:35% of TIME

• Assistant toSeniorExecutive Assistant:Support the Senior Executive Assistant(the hiringmanager)asthey manage multiple priorities andcompletead hoc task requests as business needs includes tasks relating to supporting the Chief of Staff and CFO and Investor Relations workstream as directed bythe hiring manager

• Calendar Management:As directed by the manager scheduling and rescheduling meetings and appointments recurring meetingsandarranging schedules toaccommodatead hoc high-urgency -time response to changing business needs and close collaboration with Senior Executive Assistant.

• All Hands Meeting Support:Under the direction of the hiring manager sendcalendar invites collect agenda items prepare draft agenda and provide support during virtual or face-to-face meetings.

• Internal Communications Support:Assistthehiring managerwithposting andupdating4Cast intranetnews posts and content under the direction of thehiring manager

MEETINGS AND TRAVEL LOGISTICS:25% of TIME

• Meeting Logistics and Planning:Under the direction ofthehiring manager planlogisticsand cateringand lodgingfor off-site meetingson-sitemeetingsand employee events. Follow 4DMT budget andpurchasingguidelines

• Travel Planning:Arrangedomestic and international travel including air and ground transportation hotel reservations out-of-town dining and car registration for conferences and and update itineraries as arrangements change.

EVENT PLANNING:20% of TIME

• Event Planning:Coordinatelogisticsfor employeeengagementandsocial andvolunteer events as directed bythemanagerand in compliance with HR policies

EXPENSES AND PURCHASING SUPPORT:10% of TIME

• Expense Reporting:Reconcile expense reportsmonthlyusing Nexonia. Collect andsubmitreceiptsin accordance with4DMT policies

• Purchasing Contracts Invoices:Process contractspurchasing and payment processing using Ironclad and Coupa systems

ADDITIONAL DUTIES: 5% of TIME

• Back Up Support: Provide occasional backup Admin support for Sr. EA while on PTO support other members on the 4DMT Administrative Team during PTO or peak activityas requested and approved by the manager

• OtherDuties asAssigned: Nothing in this job description restricts managements right to assign orreassignduties and responsibilities to this job at any time

QUALIFICATIONS:

Education:

• BAor equivalentrelevant workexperience

Experience:

• 3-5 years of administrativeexperience

Other Qualifications/Skills:

• Proficiencyusing Outlook heavy use of email calendar and contacts functions

• Ability to prepare and edit all types of written correspondence including contract documents presentations and spreadsheets employformatting skills using Word Excel PowerPoint and SharePoint file management
• Good Judgement andDiscretion: The office of the CEO handles sensitive informationandoften works on plans well in advance of public Administrative Assistant must hold mattersinconfidenceand protect confidentialinformation.

Physical Requirements and Working Conditions:

• Physical Activity - Repetitive motions: Making substantial movements (motions) of the wrists hands and/or fingers. Fingering: Picking pinching typing or otherwise working primarily with fingers rather than with whole hand or arm as in handling. Talking: Expressing or exchanging ideasby means ofthe spoken word.

• Physical Requirements -Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of forcefrequentlyor constantlyto lift carry push pull or otherwise move objects including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing arerequiredonly occasionally and all other sedentary criteria are met.

• Working Conditions - The worker is notsubstantially exposedto adverse environmental conditions (as in typical office or administrative work).

Base salary compensation range:$36.05-45.19/hourly

Pleasenotethe base salary compensation range and actual salary offered to the final candidatedependsonvarious factors:candidatesgeographical location relevant work experience skills and years of experience.