Administrative Assistant
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Job Location:
Indianapolis, IN - USA
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Department:
Job Summary
About Us
From mechanical system analysis and standard energy retrofits to the installation of complex and integrated protocol systems we deliver state-of-the-art expertise and customer-centered service.
Job Summary
Havel is looking for a Building Automation this position you will be responsible for assisting our Purchasing Staff Project Managers Service Managers and Sales Staff
#havel #shambaugh #LI-DF #-Onsite
Essential Duties & Responsibilities
- Assist all project managers and field personnel with any administrative task necessary for our projects
- Material orders and data entry that goes with it
- Complete returns from over ordering or faulty parts
- Order advance replacement parts and send back parts for repair (Keep detailed information for all parts)
- Backup support for phones and assisting visitors that enter the building
- Assist with creating service tickets and purchasing parts when needed
- Electronic filing through Studio 360
- Update material tracking spreadsheet daily
- File electronically on a weekly basis
- Maintain any stocked parts and make sure they are being used on projects prior to ordering
- Creating and updating all documents associated with new project booking
Qualifications
- 3 years of experience with billing administration coordination or related functions.
- Proficient in Microsoft Word and Excel
- Proven experience in multi-tasking and doing several tasks at once incoming calls scheduling internal personnel emails tracking down information etc.
- Working hours will be 8:00AM 5:00PM
- Regular and reliable attendance including the ability to work extended hours and weekends as required
Equal Opportunity Employer
Notice to Prospective Employees
EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCORs normal application process it is probably fraudulent.
Required Experience:
Junior IC
Key Skills
About Company
EMCOR Group, Inc NYSE EME is a global leader in mechanical and electrical construction services, facilities services, energy infrastructure, sustainability and green building services for businesses, organizations, hospitals, education facilities and government
