Administrative Specialist

Now Hiring! Administrative Specialist
Location: Division of Business Communications & Health Studies

Schedule: M-F 8:30am-5:00pm (37.5 hours per week)

Pay: $17.34 per hour
Position Type: Full-Time

Why Join Canisius University

Canisius University serves approximately 2500 undergraduate and graduate students. As a Catholic and Jesuit University Canisius has its foundation in the fundamental values of academic excellence leadership faith and social justice. Canisius is committed to educating and preparing men and women to become leaders in their professions and their communities and in service to humanity. The University is an equal opportunity employer committed to recruiting supporting and fostering a diverse community of outstanding faculty staff and students.

What We Offer:

Salary: $17.34 per hour*

Comprehensive Insurance Benefits Health Dental Vision Life and Long-Term Disability available the first of the month after the employees date of hire
403(b) with Company Contribution Plan for your future with confidence contribution from the university is available after one year of employment
Paid Time Off Includes vacation time personal time sick time and paid holidays
Tuition Benefits Available for full-time employees and their qualified dependents

*Please note that the compensation information is a good faith estimate of the base pay for this position. The selected candidates compensation package for this position will be provided during the interview process.

Your Role as Administrative Specialist:

The Administrative Specialist will provide administrative support for the undergraduate and graduate programs in the Division of Business Communications & Health Studies specifically supporting department chairs program directors the Associate Deans and the Dean. This a full-time position reporting to the Dean of the Division of Business Communications & Health Studies. The schedule is Monday through Friday 8:30 am to 5:00 pm.

Key Responsibilities:

Provide skilled administrative support to the undergraduate/graduate programs department chairs program directors and the associate dean in the Division of Business Communications & Health Studies.

• Perform general office duties: field incoming calls mail email communications filing etc.
• Monitor the Division of Business Communications & Health Studies email accounts and direct inquiries to the appropriate administrator for resolution.
• Attend meetings and events as required.

Help with Planning coordinating and managing department events.

Administrative support for the Faculty Associate Deans: general office support.

Triage student issues and apply corrective action including degree audit issues when necessary or defer to the associate dean.

Update web pages and oversee the process for soliciting updates and changes needed under the supervision of the Associate Vice President for Academic Affairs or applicable Executive Administrative Associate

Understand and navigate Banner including data entry registration of students and class enrollments.

Support students as needed: assist them in communicating with faculty; schedule advisement meetings; provide and collect information regarding scholarships and internships.

Perform other duties as assigned.

What You Need to Succeed:

Qualifications:

Knowledge Skills and Abilities

• Professional demeanor and ability to work effectively with various constituencies including: prospective students current students their families general public faculty administrators.
• Computer proficiency with Microsoft Outlook Word Excel PowerPoint Google Drive Canisius University BANNER system iAdvise Desire2Learn Qualtrics Courseleaf webpage editing software social media and other emerging systems and applications.
• Ability to support multiple departments in multiple locations including remote support.
• Strong organizational interpersonal and communication skills.
• Computer proficiency with Microsoft Word Excel Zoom and the ability to learn additional programs.
• Excellent calendar management skills.
• Knowledge of Banner.
• Ability to manage multiple projects with strong attention to detail.
• Must be eligible to work in the United States.

Experience

• Minimum 2 years demonstrated administrative support experience.

Apply Today!

To apply go to The review of applications begins immediately and will continue until the position is filled. Please include your cover letter resume and three references with their contact information with your application.

The Office of Human Resources at Canisius University utilizes an online recruitment management system.

Individuals who need reasonable accommodation under the ADA in order to participate in the search process should contact the office of human resources at .

Important Information:

Canisius University participates in E-Verify to confirm employment authorization. The E-Verify process is completed alongside the Form I-9 on or before your first day of work. For more details visit and search E-Verify.