Head Administration
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Job Location:
Monthly Salary:
Posted on:
14 hours ago
Vacancies:
1 Vacancy
Job Summary
Head Administration
Location: Barcelona Type: Full-Time
Were hiringand were doing it the Frekuent a world where technology moves fast we move with purpose. If youre ready to make your next big move and create something meaningful youre in the right place.
Being part of our dream team isnt just about a job its about enjoying the frekuency. If youre ready to be part of this journey and grow together join us and make a real impact.
Get to know us
Frekuent is a fast-growing company redefining the payment experience helping businesses turn one-time buyers into lifetime clients through unique loyalty boosters. We believe that the secret to more sales is giving customers less: cashless contactless and effortless payment solutions that transform the way businesses operate. With Frekuent transactions happen in seconds keeping customers coming back for seconds.
Want to know more Check us out at .
What youll do
At Frekuent were not just building payment solutions were creating seamless experiences that move businesses and customers forward. As Head of Administration you will lead Frekuents administrative operational and compliance backbone. Your mission is to ensure smooth internal operations financial discipline and scalable administrative processes that support company growth while maintaining a strong culture of accountability and efficiency.
What youll be doing:
- Oversee day-to-day administrative operations across the company.
- Design implement and optimize internal policies procedures and workflows.
- Ensure documentation contracts and corporate records are properly managed.
- Coordinate office management facilities and operational vendors when applicable.
- Partner with Finance on budgeting cost control and reporting processes.
- Ensure compliance with legal regulatory and corporate governance requirements.
- Manage relationships with external advisors (legal accounting payroll etc.).
- Support People and leadership with administrative infrastructure for scaling teams.
- Improve internal tools documentation and operational efficiency.
- Drive cross-functional coordination across departments.
- Lead operational improvement initiatives.
- Implement scalable administrative systems aligned with company growth.
- Provide leadership with operational insights and recommendations.
- Hands-on experience with accounting/finance ERPs (end-to-end accounting cycle month-end close reporting process improvements).
- Proven experience in tax compliance: preparation review and coordination with external advisors and tax authorities; ownership of tax calendar.
- Demonstrated experience in team leadership within Finance/Accounting (hiring coaching performance management and cross-functional coordination).
Who were looking for
- Process-oriented and analytical profile.
- Attention to details and improving efficiency.
- 610 years in administration operations business support or similar roles.
- Experience leading administrative or operational functions in a scaling company (startup/scaleup experience is a plus).
- Strong understanding of corporate administration compliance and financial coordination.
- Experience managing vendors budgets and internal processes.
- Proven ability to build structure in fast-paced environments.
- Strong organizational and prioritization skills.
- Excellent communication and stakeholder management.
- Pragmatic problem-solving and execution focus.
- Adaptability and comfort with ambiguity.
- Attention to detail without losing strategic perspective.
- Comfortable using Google Drive Tools
- Fluent in both Spanish & English with excellent communication and organizational skills.
- Takes accountability and consistently owns the outcome throughout the process.
- Embraces feedback as an opportunity for growth.
- Naturally proactive always looking for ways to move projects forward.
- Comfortable speaking up and proposing bold creative ideas that add value.
Whats in it for you
A hybrid model that works Enjoy the energy of our office 3 days a week and the flexibility of working remotely the other 2.
Flexible schedule because we trust you to own your time and your outcomes.
Meal vouchers Enjoy a monthly support of meal vouchers to make your workdays tastier.
Health & wellness private health insurance and discounted gym memberships to keep both body and mind in top shape.
Learning & development English classes and role-specific training because your growth is part of our journey.
23 days of paid time off plus local holidays because great ideas need space to rest.
A dynamic fast-growing environment where each day is unique and every idea counts.
A collaborative mindset surrounded by people who genuinely enjoy building together.
Regular afterwork & teambuilding events activities to relax connect and strengthen team bonds.
Why youll love it here
At Frekuent we believe our success is built on our people. Were a team of non-conformists committed and solution-driven individuals who know that infinity is the limit when it comes to innovation. With plenty of room for personal and professional development we value creativity ownership and collaboration all driven by a strong culture that fuels our growth.
Be authentic isnt just a value its our belief that embracing who we are and appreciating diverse backgrounds experiences and opinions is what truly enriches us.
If youre ready to jump into an exciting environment and make a real difference this is the place for you.
By applying for this job the candidate acknowledges and agrees that any personal data contained in their application or supporting materials will be processed in accordance with Frekuents Privacy Policy.
Key Skills
- Business
- Clerical
- Account Payable
- Administrative Skills
- Time Management
- Data Entry
- office supplies
- Accounting
- Project Management
- Administration Office
- Management skills
- Account Receivable
- Administrative Operations
- Problem Solving Skills
- Statistics
