Accounts Payable SEASONAL

Education & Experience:

College degree Accounting Major High school graduate.

Two-year(s) accounting experience.

Ability to communicate in English with guests/visitors/vendors and hotel staff to their understanding.

Ability to provide legible communication; compute mathematical calculations.

Physical requirements:

• Ability to remain stationary at assignedpostfor extended periods of time.

• Sedentary work exerting up to 25 pounds of force occasionally and/or negligible amount of forcefrequentlyor constantlyto lift carry push pull or otherwise move objects.

General Requirements

• Demonstrated ability to accurately input retrieve and manage data using computer systems and accounting software.

• Strong ability tomaintainfocus think analytically and work efficiently in a fast-paced environment.

• Exceptional attention to detail with the ability toidentifydiscrepancies and resolve numerical and accounting variances.

• Proven ability to prioritize tasks organize workload effectively and follow through to completion while meeting deadlines.

• Ability tomaintainstrict confidentiality of sensitive financial employee and hotel operational information.

• Strong interpersonal skills with the ability to foster positive professional relationships with vendors internal departments and colleagues.

• Ability to communicate clearly courteously and professionally via telephone and written correspondence.

• Ability to perform job responsibilities independently with minimal supervision while exercising sound judgment.

• Demonstrated ability to collaborate effectively with cross-functional teams and contribute to a cooperative work environment.

• Prior training or experience in guest relations or customer service with a commitment to delivering excellent internal and external service.

• Adhere to all hotel and departmental policies procedures and internal controls.

• Maintain working knowledge of the property management system accounts payable system and related accounting procedures.

• Accurately process and post vendor invoices ensuring proper authorization supporting documentation ledger coding purchase order matching and 1099 compliance.

• Prepare and present weekly check runs with complete approved documentation;maintaincheck registers issue logs and ensure general ledger reconciliation.

• Create andmaintainvendor accountsensuringrequired tax documentation is obtained and kept current.

• Reconcile vendor statements monthly and resolve discrepancies payment inquiries and disputesin a timely manner.

• Prepare andpost usetax beverage surtax and other applicable tax invoices;submitreports for Controller approval.

• Maintain organized andaccurateAP files including invoices checks voided/cancelled checks and system-generated reportsin accordance withaudit standards.

• Audit accountspayableaging monthly and ensure balances reconcile to the general ledger.

• Assistwith month-end and year-end closing activities including accruals reconciliations journal entries and balancing of AP-related accounts.

• Reconcile Food and Beverage receiving documentation to the general ledger and balance goods-received-not-invoiced (GRNI) accounts.

• Monitor payment schedulesmaintainpriority payment logs avoid late fees and maximize available vendor discounts.

• Review and process payment requests employee expense reports advances and petty cash for approval prior to payment.

• Respond professionally to vendor and internal inquiries via phone and email.

• Maintain a clean organized workstation andproperly useoffice equipment.

• Perform special projects andassistwithadditionalaccounting functions as assigned by the Controller or Staff Accountant.