Mail Clerk

Under immediate supervision of Support Services Manager Mail Clerk will handle the collection sorting and distribution of campus and United States mail as well as other materials. Incumbent will also perform work involving the receipt checking storage inventory issuance and delivery of records equipment and supplies along with preparing and filing associated forms.

Services for this area fall under the larger umbrella of Support Service that not only include Mail Room but also Print Shop and Property Control for Stanislaus State campus.

• Make campus mail pickups and deliveries.
• Receive sort and distribute campus mail United States mail files and packages.
• Sort mail based on predetermined criteria (e.g. by department or individual).
• Ensure misdirected mail is forwarded to the correct recipient.
• Deliver sorted mail to appropriate campus locations or individuals.
• Collect weigh and apply postage to outgoing mail.
• Prepare outgoing mail for the US Post Office including sorting and running it through postage meter machines.
• Use mail sorting machines scanners and other relevant technology.
• Prepare and handle UPS and outgoing mail and parcels using appropriate packaging solutions and software.
• Prepare bulk mailings including using folding inserting and tabbing equipment as well as running NCOA address-checking software.
• Monitor mailroom supplies to ensure sufficient inventory for daily operations.
• Handle registered mail important packages and mail-related documentation including signing off on certified mail.
• Open and distribute general office mail while discarding junk mail as needed.
• Inspect packages for potential security concerns.
• Provide customer service at the Mail Services counter including selling products and assisting with mail inquiries.
• Prepare monthly charge back reports for postage and services provided to campus departments.
• Assist Record Retention Officer in maintaining the record retention database regarding campus record custodians records stored in central storage and departmental storage.
• Support record inventory control including record retention and destruction schedules.
• Communicate with campus record retention custodians regarding record policies and procedures.
• Assist in preparing record retention reports.
• Receive and process requests for record storage and retrieval including updating the records database.
• Deliver inventory and retrieve record storage boxes to/from campus departments.
• Assist with Record Retention training for campus record custodians.
• Maintain the Record Retention website and database.
• Maintain monthly billing for shredding services across campus.
• Develop procedures and forms for implementing shredding services.
• Schedule delivery and pickup of shredding deposit bins with contractors.
• Reconcile charges for shredding services and maintain accurate records.
• Provide reception services for University Support Services operations including answering phones redirecting calls and greeting walk-in customers.
• Answer customer questions and provide information on mail procedures policies and services.
• Be responsible for a cash drawer including counting money at the beginning and end of shifts and reconciling to deposit slips.
• Prepare and issue receipts refunds and credits as required.
• Monitor cashier stations to ensure adequate cash availability.
• Sort count and wrap currency and coins for deposit.
• Prepare accurate deposit slips and maintain deposit records.
• May be required to obtain additional training and/or certification as part of professional development based on department and/or campus needs to stay current with industry standards.
• The omission of specific statements of duties does not exclude them from the position if the work is similar related or a logical assignment to this classification.
• At the direction of appropriate administrator may provide support to other departments/areas withing functional area/department as needed.
• Other duties as assigned.

Experience:One year of general office clerical work stock clerk work or delivery service work. Prospective applicants who have not had the experience listed may be considered eligible based on other evidence of meeting the listed required qualifications

• Minimum of two (2) years of experience in mail services shipping/receiving or clerical support.
• Two (2) years of experience operating electronic postage meters and postal scales.
• Two (2) years of experience processing bulk mailings (folding inserting tabbing or presort).
• Experience using Microsoft Word and Excel for tracking or data entry.
• Experience using shipping or address-verification software (e.g. UPS NCOA).
• Two (2) years of experience maintaining mail shipping or inventory records/logs.
• One (1) year of experience operating mailroom production equipment.
• Prior experience working in a higher education or CSU mailroom/property setting.

• General knowledge of office methods supplies and equipment.
• Working knowledge of current postage rates and shipping rules and regulations.
• Ability to accurately interpret and apply current postage rate charts and regulations.
• Ability to spell correctly and read and write at a level appropriate to the duties of the position.
• Ability to perform mathematical calculations quickly and accurately.

• Valid California Drivers License

Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding. Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2 5 7 and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees.

California State University Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors 16 masters programs 7 post-graduate credentials a doctorate in education and serves more than 10000 students. New instructional facilities have been built for the unique pedagogy of professional programs laboratory sciences and performing arts.

Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation addition U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West while Washington Monthly honored Stanislaus State as the Wests No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education.

Clery Act Disclosure

Pursuant to theJeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Actthe annual security report (ASR) is now available for viewing at The ASR contains the current security and safety-related policy statements emergency preparedness and evacuation information crime prevention and sexual assault prevention information and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle Turlock CA 95382.

Equal Employment Opportunity

The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race religion color ancestry age disability genetic information gender gender identity gender expression marital status medical condition national origin sex sexual orientation covered veteran status or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised 7/21/17 as a condition of employment.

Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at . California Relay Service is available at voice and a federal contractor we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at:Voluntary Self-Identification of Disability PDF Form.

CSU Stanislaus hires only individuals lawfully authorized to work in the United compliance with federal law all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California.

The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview.

INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE