Administrative Coordinator 4
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Job Location:
Bunkie, LA - USA
Monthly Salary:
$ 2732 - 4682
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
About this Job
- Office of Juvenile JusticeAcadiana Center for Youth-Bunkie1536 Bordelon Rd. Bunkie LA 71322Louisiana Office of Juvenile Justice (OJJ) is driven by a powerful mission: protecting our communities while helping youth build safer more successful futures. We are excited to welcome a motivated and detail-oriented Administrative Coordinator 4 to support our business operations with a focus on property control and asset management.
In this key role you will help keep our facility running efficiently by maintaining accurate inventory records coordinating procurement and property transfers and ensuring compliance with state regulations. Your work strengthens the integrity of our operations and supports a mission that truly matters.
Were looking for a dependable professional with strong organizational skills experience with state systems and a commitment to excellence in a mission-driven environment.
AN IDEAL CANDIDATE WILL POSSESS THE FOLLOWING COMPETENCIES:- Accepting Direction:The ability to accept and follow directions from those higher in the chain of command.
- Communicating Effectively:The ability to relay information correctly and appropriately to connect people and ideas.
- Following Policies and Procedures:The ability to comply with policies and procedures of the organization as well as State Civil Service rules and all applicable federal and state laws.
- Acting with Ethics and Integrity:The ability to be consistent honest and a trustworthy steward of State resources.
- Adapting to Change:The ability to adjust plans expectations and behaviors in response to change.
- Exhibiting Social Awareness:The ability to identify and adapt your actions based on the situation and the personality behavior and emotions of others.
Minimum Qualifications
Three years of experience or training in clerical work.
EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.Job Specification
The official job specifications for this role as defined by the State Civil Service can be found here
Job Duties and Other Information
Job Duties:
- Property Control & Fleet Management
Manages all property control and fleet functions in compliance with LPAA DOA and OJJ policies.
Conducts inventory reviews maintains asset records prepares required reports and supports audit activities.
Ensures fleet vehicles receive scheduled maintenance and repairs; reviews and submits all vehicle documentation.
Tracks and processes surplus property; maintains organized and compliant filing systems.
Prepares annual property certification and compliance audit materials; meets all required deadlines.
- Administrative & Maintenance Support
Enters and maintains work order data for preventive maintenance and facility repairs.
Tracks physical plant issues and prepares reports for supervisors and OJJ leadership.
Prepares agendas correspondence spreadsheets and meeting materials; coordinates meeting schedules and room setups.
Communicates with vendors and responds to information requests from OJJ Central Office.
Creates and maintains purchase requests for Maintenance and other assigned sections.
- Purchasing
Creates enters and tracks purchase requisitions in internal and state systems.
Obtains vendor information prepares purchase orders and contracts and maintains procurement files.
Manages LaCarte purchasing card transactions in compliance with all guidelines.
Assists with consumables inventory electronic receiving and documentation for payment processing.
Resolves purchasing issues prepares required reports and coordinates with OJJ DPS Financial Services and State Purchasing.
- Other Duties
Performs related duties and assists with special projects as assigned.
Work Location: This vacancy is located at Acadiana Center for Youth in Bunkie Louisiana.
Appointment Type:Full-time Probational
The incumbent of this position must not have been convicted or pled nolo contendere to a crime listed in R.S. 15:587.1 (c)
No Civil Service test score is required in order to be considered for this vacancy.
How To Apply:
To apply for this vacancy click on the Apply link above and complete an electronic application which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.* Information to support your eligibility for this job title must be included in the application (i.e. relevant detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. The Office of Juvenile Justice will receive a list of eligible applicants ONLY from the people who respond to this posting.
For further information about this vacancy contact:
Garilyn London
OJJ/ Human Resources
In the supplemental questions section applicants must authorize the HR Office of Juvenile Justice to contact prior employers to check references under the Prison Rape Elimination Act (PREA) to be considered for employment.
The Office of Juvenile Justice is a State as a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities.
If you are contacted for an interview please let us knowat that timeif you will need special accommodations.
NOTE: Prior to an appointment the selected applicant must take and pass a drug screening test possess a valid Louisiana Drivers License and clear a background check.
This agency participates in the E-Verify system for verification of citizenship and employment authorization.Required Experience:
IC
Key Skills
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