Administrative Assistant III Concur, eBuy, EasyInvoice, and Workday.

Qualifications/Skills:

A minimum of five years of administrative experience in an office/lab organization. Bachelors degree required.

Strong pro-activeness ability to prioritize multi-task work independently and as part of a team ability to navigate a complex organization with minimal direction to complete tasks and projects in a fast-paced and dynamic environment.

Proficiency with Microsoft Office Suite working knowledge of common intranet communication tools and business tools such as Concur eBuy EasyInvoice and Workday.

Knowledge of teleconference tools including Zoom Teams or other related software. Excellent verbal and written communication skills; ability to compose mature drafts of internal and external communications.

Discretion tact strong interpersonal skills and ability to handle sensitive information and maintain confidentiality.

Ability to work effectively and build rapport with associates senior management key stakeholders and external contacts.

Responsibilities:

Fully support the Global Head of the GMU CMC including pro-actively managing calendars (schedule internal and external meetings calls appointments and prioritize and resolve scheduling conflicts in a very active calendar) communications travel arrangements expense reports liaise with outside committees and foundations.

Fully support the Global Head of Synthetics CMC Development including pro-actively managing calendars (schedule internal and external meetings calls appointments and prioritize and resolve scheduling conflicts in a very active calendar) communications travel arrangements expense reports liaise with outside committees and foundations.

Plan manage and facilitate on-site and off-site meetings with internal and external stakeholders.

Manage all administrative aspects of invited seminar speakers with external scientists and health care providers including scheduling and working with the Business Processes Coordinators (BPCs) to submit documents required to execute contract and payment. When required arrange or assist with speaker travel and on-site meeting room and catering.

Assist with management of the GMU CMC SharePoints/Teams organizing information and ensuring accessibility for global TA colleagues and other stakeholders.

Manage distribution lists for the GMU CMC and for various meetings.

Coordinate travel arrangements and act as liaison with the travel department for other team members as needed.

Work together with BPCs and other business partners to facilitate requests from CMC Functional heads and Lab heads.

Prepare expense reports as well as reviewing staff expense reports for compliance and proper submission of documentation prior to manager approval.

Manage GMU CMC meetings

Support recruitment and departure activities such as scheduling interviews onboarding or offboarding.

Conduct ad hoc initiatives for the GMU CMC Group.

Ensure confidentiality of information at all times and compliance with local and Clients rules for all business transactions.

Ensure smooth and efficient day-to-day operations provide a positive presence answer email teams and telephone calls in an efficient timely and thoughtful manner.

Foster respectful relationships with other admins work together collaboratively and share best practices.

Regards

Mohammed ilyas

PH - or Text - or you can share the updated resume at com

Additional Information :

All your information will be kept confidential according to EEO guidelines.

Remote Work :

No

Employment Type :

Contract