Practice Administration Assistant

Secretarial & Administrative Support

• Process expense claims accurately and in a timely manner.
• Handle incoming telephone calls with professionalism and courtesy.
• Provide document support including printing copying binding mailing and liaising with the DPU where required.
• Prepare and compile transaction bibles and coordinate postclosing activities.
• Archive documents and maintain filing systems in accordance with firm procedures.
• Perform CR searches and update relevant regulatory or listing rules where applicable.
• Maintain and update distribution lists and telephone lines.
• Assist with order bookings payment requisitions and other routine administrative tasks.
• Support calendar and inbox management for lawyers or team members.
• Provide team coverage to ensure seamless daytoday operations.

Business Development (BD) Support

• Assist with InterAction data entry and updates to ensure accurate client and contact information.

Meeting & Event Coordination

• Arrange practice and group meetings training sessions and internal/external events.
• Coordinate practice dinners lunches and drinks ensuring all logistical requirements are handled efficiently.
• Greet visitors and ensure their needs are met in a professional and welcoming manner.
• Manage seminar logistics including collecting questionnaires and handling external seminar applications.

Travel Coordination

• Arrange straightforward pointtopoint travel bookings including flights trains and taxis.
• Ensure itineraries are accurate and communicated clearly to relevant stakeholders.

Project Support

• Provide administrative support on projects as assigned ensuring timely and accurate delivery of tasks.

Qualifications :

• Strong command of both spoken and written English.
• Adaptable and willing to learn new systems; proficient in MS Word Excel and PowerPoint.
• Knowledge of locallanguage typing will be an added advantage.
• Proactive responsible and able to take initiative with a positive and professional attitude.
• Excellent teamwork skills and the ability to collaborate effectively across teams.

Additional Information :

Equal opportunities

At Clifford Chance we understand that our true asset is our people. Inclusion is good for our team and their families our firm and society.

We are committed to treating all employees and applicants fairly and equally regardless of their gender gender identity and expression marital or civil partnership status race colour national or ethnic origin social or economic background disability religious belief sexual orientation or age.  This applies to recruitment and selection terms and conditions of employment including pay promotion training transfer and every other aspect of employment.

We have a variety of flourishing employee networks. These networks are a place for colleagues to share experiences and advocate for change wherever they see an opportunity for improvement.

Our goal is to deliver an equality of opportunity an equality of aspiration and an equality of experience to everyone who works in our firm. 

Find out more about our inclusive culture here

Remote Work :

No

Employment Type :

Full-time