Executive Assistant C-Suite
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Job Location:
Boca Raton, FL - USA
Monthly Salary:
Not Disclosed
Posted on:
15 hours ago
Vacancies:
1 Vacancy
Job Summary
Executive & Administrative Support
- Provide high-level administrative support to approximately five senior leaders
- Manage complex calendars meeting schedules and travel arrangements
- Coordinate internal and external meetings including preparation of agendas and materials
- Screen calls emails and correspondence; prioritize and route as appropriate
- Draft edit and format professional documents and presentations
Office & Operations Support
- Serve as a key point of contact between executives internal teams and external partners
- Maintain organized electronic and physical filing systems
- Assist with expense reports reimbursements and administrative tracking
- Support office logistics and executive workspace needs
Event & Partner Coordination
- Coordinate leadership meetings offsites board meetings and company events
- Work with vendors venues caterers and external partners
- Manage contracts timelines and budgets related to events
- Ensure flawless execution of meetings and events
Technology & Productivity
- Utilize Microsoft Office Suite (Outlook Word Excel PowerPoint Teams) at an advanced level
- Prepare presentations reports and spreadsheets
- Maintain confidentiality and secure handling of sensitive information
Qualifications :
Required
- 5 years of experience as an Executive Assistant or Senior Administrative Professional
- Proven experience supporting multiple executives
- Advanced proficiency in Microsoft Office Suite
- Strong organizational time management and multitasking skills
- Excellent written and verbal communication skills
- Professional demeanor and high emotional intelligence
- Ability to work in-office at least 4 days per week
- Resides within commuting distance of Boca Raton FL
Preferred
- Experience in healthcare professional services or corporate environments
- Event planning or meeting management experience
- Experience working with private equity boards or senior leadership teams
- Familiarity with CRM project management or document management tools
Key Competencies
- Attention to Detail
- Discretion & Confidentiality
- Relationship Management
- Problem Solving
- Adaptability
- Initiative
- Service Orientation
- Strong Follow-Through
Additional Information :
Job Type:
- Full-time
All your information will be kept confidential according to EEO guidelines.
Integrated Dermatology and its entities provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws.
This policy applies to all terms and conditions of employment including recruiting hiring placement promotion termination layoff recall transfer leaves of absence compensation and training.
Remote Work :
No
Employment Type :
Full-time
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
Integrated Dermatology is a leading national dermatology practice that acquires and partners with dermatology practices across the United States. The culture at ID reflects its people. Our environment is filled with hard-working, dynamic individuals who come together to ensure the su ... View more
