Office of Research and Sponsored Programs (ORSP) Director

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The University of Wisconsin-Stout Wisconsins Polytechnic University is seeking its next leader to help grow the Universitys research enterprise. The Director of Office of Research and Sponsored Programs (ORSP) will help support and promote cross-disciplinary research and scholarship aligned with the universitys tenets of applied learning and research business and industry collaboration and career focused learning experiences. The position oversees research and sponsored project administration activities that have institutional recognition and scope; provides oversight for grant lifecycle components including administration of sponsored grants associated agreements and grant related contracts; and represents the institution to external and internal stakeholders related to research and sponsored projects policy procedure budgets strategic planning and resource decisions.

UW-Stout is seeking a director with experience with federal and philanthropic grants an entrepreneurial mindset and strong organizational management and communication skills. The Director will lead a collaborative service-excellence oriented team and be responsible for ethical conduct of research research compliance and administration of university grant-related contracts and agreements. It is expected that the Director will help drive increases in UW-Stouts externally funded grants/grant-related contracts and agreements in partnership with campus stakeholders.

A direct report to the Provost/Vice Chancellor of Academic Affairs the Director is a full-time annual appointment. The anticipated start date for this position is June 1 2026.

Official UW Title (Code) / Job Description SC048 / Research Administration Director Inst (B)

Working Title: Office of Research and Sponsored Programs (ORSP) Director

QUALIFICATIONS

• Bachelors degree from an accredited institution

• Excellent verbal and written communication skills

• Experience in management or supervisory capacity

• Knowledge of and experience with all aspects of research and sponsored program administration and the award life cycle pre- through post-award

• Knowledge of and ability to apply principles and regulatory framework of the Office Management and Budget (OMB) Uniform Guidance
• Familiarity with electronic research administration tools (e.g. eRA commons etc.)

• Demonstrated success working with funded programs specifically those sponsored by federal and/or philanthropic agencies

Highly Desired/Preferred

• Masters degree

• Demonstrated strategic leadership

• Three or more years of demonstrated leadership experience in higher education grants management ethical conduction of research or similar functions in higher education

• Demonstrated experience managing the development and submission of funded extramural and intramural applications

• Demonstrated success working effectively with a diverse pool of principal investigators faculty and senior campus leadership as well as a broad range of other internal and external stakeholders

• Certified Research Administrator

• NCURA (National Council of University Research Administrators) Sponsored Project Administration Fundamentals or equivalent training

RESPONSIBILITIES

Grants and Contracts Promotion Expansion and Oversight

• Leads coordinates and drives growth in externally funded programs to ensure a viable and sustainable research enterprise in partnership with external and internal stakeholders

• Oversees pre-award and works with the Business Finance Services post-award position regarding research administration activities to ensure compliance with UW-Stout and Universities of Wisconsin budget management protocols related to tracking accounting and reporting in addition to Office Management and Budget (OMB) Uniform Guidance for respective federal funding agencies

• Facilitates an efficient pathway for externally funded programs through the entire sponsored program lifecycle

• Develops conducts and administers training initiatives for faculty staff and other stakeholders in areas related to research administration

• Ensures a smooth transition from pre- to post-awards for principal investigators
• Collaborate across the Universities of Wisconsin including the WiSys Research Development team

Grants and Contracts Administration

• Serves as a liaison to internal and external leadership and stakeholders. Advises principal investigators leadership and central grants administration interacts with granting agencies regarding policy interpretation and provides recommendations for successful outcomes

• Directs and coordinates staff systems and procedures related to the processing of sponsor supported grants and related contracts and agreements

• Measures forecasts and reports on externally funded programs as requested

• Ensures research integrity as the universitys Research Integrity Officer (RIO) including assisting investigators with development and review of proposals and routing proposals for appropriate University review and approval before submission to sponsors

• Coordinates with principal investigators and research accounting to ensure post-award requirements are met in a timely manner

• Negotiates terms of grant contract awards with external sponsors

• Supervises student research funding awarding and dissemination efforts

• Work to advise faculty and staff regarding potential grant seeking development efforts

Research Policy and Compliance Management

• Establishes implements and maintains policy and procedures for sponsored project administration

• Follows Federal Acquisition Regulations and provides information as requested for Single Audits regarding UW-Stouts use and compliance associated with an awarded grant
• Interprets research policy for faculty staff administrators and other university stakeholders

• Facilitates internal or external audits of grants and contracts

• Oversees institutional compliance related to sponsored grants and contracts

• Supports compliance with export control

• Supervises staff responsible for the Institutional Review Board for the Protection of Human Subjects (IRB) the Institutional Animal Care and Use Committee (IACUC) and other research ethics and compliance activities

• Manages campus conflict-of-interest reporting procedures export controls and other research compliance processes and reports

• Serves as liaison to various research compliance and grant related committees as assigned; assists researchers with protocol improvements when necessary

• Assists investigators with reports and protocol updates during the post-award period

Office Operations and Management

• Exercises supervisory authority including staffing budgets and office operations including full-time equivalent (FTE) employees

• Fosters professional development opportunities for ORSP staff

• Coordinates communications and operations with other relevant campus units

• Other duties as assigned

APPLICATION INSTRUCTIONS

Complete applications received by end of day March 12 2026 are ensured full consideration. Applications submitted after March 12 2026 may be reviewed at the discretion of the search committee or until position is filled.

To apply click on the APPLY button or go to: to system limitations applicants may upload no more than five (5) attachments. Please combine documents where appropriate.

Required application materials:

• Cover letter (* See below)
• Curriculum vitae or resume
• One-page administrative leadership philosophy statement

All final candidates will be asked to provide names email contact information and/or phone numbers for three (3) references with at least one being from a manager or supervisor during the interview process.

*Please use your cover letter to speak to each of the Minimum/Required Qualifications for this position as listed above. For each required qualification describe your relevant experience using specific examples from your work history to illustrate how your experience satisfies the requirement.

Official transcripts required at time of hire.

For questions regarding this position or recruitment please contact:

Search Chair: Ian Foley

Phone:

Email:

If you need assistance with the online application process or if you submitted your application prior to uploading all the required application materials please contact:

Search Coordinator: Jamie Bowe

Phone:

Email:

ADDITIONAL INFORMATION

Competitive salary commensurate with qualifications and experience

Key Job Responsibilities:

• Serves as a liaison to internal and external leadership and stakeholders. Advises principal investigators leadership and central grants administration interacts with granting agencies regarding policy interpretation and provides recommendations for successful outcomes

• Facilitates internal or external audits of grants and contracts

• Establishes implements and maintains policy and procedures for sponsored project administration

• Oversees institutional compliance related to sponsored grants and contracts

• Directs and coordinates staff systems and procedures related to the processing of sponsor supported grants contracts and agreements on a daily basis

• Develops conducts and administers training initiatives for faculty staff and other stakeholders in areas related to research administration

• Oversees pre-award and/or post-award research administration activities

• Exercises supervisory authority including hiring transferring suspending promoting managing conduct and performance discharging assigning rewarding disciplining and/or approving hours worked of at least 2.0 full-time equivalent (FTE) employees

Guidelines to ensure consideration:

• Applicants must complete all required fields and attach all required application materials.

• Within your cover letter address each of the Minimum/Required Qualifications specified for this position. For each required qualification describe your relevant experience using specific examples from your work history to illustrate how your experience satisfies the requirement.

It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance or accommodation in applying because of a disability please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individuals disability.

The Universities of Wisconsin provides an excellent benefits package including participation in the Wisconsin State retirement plan demonstrating our commitment to the diverse needs of our employees.

• Employee Benefits: calculate the estimated value of your total compensation use the Health & Retirement Contributions Estimator Employee Benefits ()

Employment is contingent upon the final candidates completing a criminal background check and being cleared to work by the Human Resources Office. Employment is also contingent upon the final candidate passing reference checks and an essential job function test as applicable. The reference check process includes asking the final candidates professional references questions regarding employee misconductsexual violenceandsexual harassment. Reference checks must be conducted at a minimum with three professional references at least one of which must be a prior supervisor.

Final candidates with previous employment within the Universities of Wisconsin and State of WI agencies will be subject to additional reference checks.

In response to a public records request the Universities of Wisconsin will not reveal the identities of applicants who request confidentiality in their online application except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7).

UW-Stout is committed to providing safety and security of all members of our community in accordance with the Clery Act. For campus safety information and crime statistics visit: is an Equal Opportunity Employer
Qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin age pregnancy disability status as a protected veteran or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds perspectives and skills and encourage all qualified individuals to apply.