Office Manager

Palo Alto, CA - USA

Monthly Salary: Not Disclosed

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

Description

Agile Robotsis a global leader in industrial and humanoid robotics integrating advanced machine learning and robotic vision to redefine the future of work. Headquartered in Munich with a global workforce of 2500 we are now establishing our North American footprint. This is a rare opportunity to join as a foundational member of our US team shaping the culture and operations of our Silicon Valley Headquarters.

The Roleas the Office Manager you are the operational heartbeat of our Palo Alto HQ. You wont just manage a space; you will build the infrastructure for our US expansion supporting both our corporate leadership and our North Bay Service & Repair Center. We are looking for a high-ownership architect of order who thrives in ambiguity and is excited to wear multiple hats.

Schedule:On-site MondayFriday core office hours: 9:00 AM 5:00 PM

Requirements

Key Responsibilities

1. Operational Excellence & Facility Stewardship

HQ Ownership:Lead day-to-day operations for our Palo Alto facility ensuring a world-class environment for engineers and executives.
Vendor & Asset Management:Manage all third-party relationships (landlords contractors IT and catering) and oversee procurement for the office and kitchen.
Regional Support:Provide remote operational support for our North Bay service and repair facility to ensure regional cohesion.

2. Strategic Administrative Support

Executive Partnership:Provide high-level logistics support including complex calendar management global travel coordination and expense reporting for the leadership team.
HQ Liaison:Act as the primary bridge between the Silicon Valley team and our Munich HQ ensuring global alignment in communications and processes.

3. People Culture & Onboarding

Cultural Catalyst:Design and execute team events offsites and community-building initiatives that reflect our innovative spirit.
Talent Logistics:Own the Day 1 experience for new hires coordinating workspace setup IT readiness and operational onboarding.

4. Scaling & Special Projects

Process Architecture:Create structure where it doesnt exist. Develop office manuals safety protocols and workflows that can scale as we grow.
Financial Administration:Support light bookkeeping including invoice processing budget tracking and vendor payment coordination.

Experience & Attributes

Experience:5 years in Office Management or Operations ideally within a high-growth startup VC firm or premium hospitality environment.
The Startup DNA:A no task too small mentality combined with the ability to solve complex ambiguous problems independently.
Communication:Exceptional verbal and written skills with a professional approachable presence.
Business Acumen:Basic proficiency in budgeting and procurement; familiarity with California workplace compliance is a plus.

Education:Bachelors degree preferred or equivalent experience in a fast-paced corporate environment.

Benefits

Competitive salary and performance-based bonuses.
Comprehensive benefits package including health dental vision insurance and 401k.
Generous paid time off and paid holidays.
Opportunities for professional development and continuous learning in cutting-edge robotics technology.

Agile Robots is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment is decided based on qualifications merit and business need.

Accommodations: If you require a reasonable accommodation during the application or interview process please contact

Required Experience:

DescriptionAgile Robotsis a global leader in industrial and humanoid robotics integrating advanced machine learning and robotic vision to redefine the future of work. Headquartered in Munich with a global workforce of 2500 we are now establishing our North American footprint. This is a rare opportun...