Programming Coordinator, Broward Campuses

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Position Summary:

Florida Atlantic University is seeking a Programming Coordinator Broward Campuses - Davie FL.

The Programming Coordinator for the Broward Campuses provides highlevel administrative operational and programmatic support to the Associate Vice President for Academic Affairs. This role manages complex scheduling communications travel events and special projects while serving as a key liaison to campus partners community leaders and workforce development initiatives. The Coordinator plays an essential role in organizing academic programming supporting credentialing efforts facilitating events and ensuring smooth daytoday operations within the Broward Administration.

Summary of Responsibilities:

• Support the Associate Vice President for Academic Affairs Broward Campuses.

• Maintain the AVPs calendar including coordinating calendar events for the AVP and Broward administrative team. Maintain a directory of contacts who regularly liaise with the AVP. Manage the AVPs calendar by communicating with partners and by managing Calendly or another calendar service.

• Arrange meetings and conferences: send doodle calendars set up the virtual links and send calendar invites. Create agendas send agendas to meeting participants and follow up with meeting notes distributed to all participants.

• Coordinate and book all travel on behalf of the AVP. Manage spend authorizations expense reports and reservations. Abide by University travel policies and provide guidance to AVP on travel expenses.

• Secure and schedule conference rooms and make sure technology works in advance of the start of the meeting as needed for in-person meetings.

• Coordinate the planning and scheduling of events and special guests for the FAU Broward Campuses hosted by the AVP and/or Broward Campus Administration. Submit all related audiovisual and room setup work orders. Work with Campus Administration to manage parking requests and invoicing for facilities use.

• Provides support to the AVP for special projects including background research and development of PowerPoint presentations.

• Send out emails and memos on behalf of the AVP. Proofread and make any necessary corrections prior to sending.

• Collaborate with Broward Administration team members including but not limited to the Workforce Innovations Network (WIN) and Florida Office of Ocean Economy (FOOE) teams the Executive Director to design implement and manage credentialing programs in partnership with COCE and other academic or training departments both at FAU and beyond.

• Support the creation of program materials schedules and resources to ensure the successful delivery of workforce development programs.

• Plan facilitate and host events workshops and roundtables with community leaders employers and partners to identify workforce gaps and opportunities.

• Represent WIN at community meetings conferences and networking events to promote workforce development initiatives.

• Collect monitor and analyze key metrics related to WIN programming including participant outcomes credential attainment and employer engagement.

• Prepare regular reports and presentations for internal and external stakeholders to demonstrate program impact and inform strategic decisions.

• Providing logistical and operational support to the AVPs executive staff. Regularly handles highly confidential/sensitive information. Collaborates with senior-level executives from both within and outside the university to provide broad support for the academic enterprise.

• Work closely with Broward Administration leadership to establish and maintain administrative policies ensuring consistency and compliance with the Provosts Office and University guidelines regulations and policies. Establishes and documents operational backup processes for each unit.

• Maintain the appearance of common areas in the Executive Suite.

• Identify and fulfill office supply and office equipment needs.

• Preforms other job-related duties as assigned.

FAU Benefits and Perks

If Benefits & Perks are important to you then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students staff and faculty FAU offers:

• Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family) Dental Vision Life Insurance Flexible Spending plans Employee Assistance Program (EAP) and much more.

• State retirement options including tax-deferred annuities and Roth 403(b) plans.

• State employees Public Service Loan Forgiveness (PSLF) program.

• Sick Leave Pool Program.

• Paid time off (eligible employees) including vacation and sick leave 1 personal day 9 paid holidays and paid winter break (at Presidents discretion).

• Paid Community Engagement Volunteer Service Day

• Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty the EESP program may be extended to spouses and dependent children (eligibility rules apply).

For details on FAUs amazing offers visit us at Qualifications:

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