Executive Assistant, Institutional Client Solutions
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Job Location:
Monthly Salary:
Posted on:
16 hours ago
Vacancies:
1 Vacancy
Job Summary
Blackstone is the worlds largest alternative asset manager. We seek to create positive economic impact and long-term value for our investors the companies we invest in and the communities in which we work. We do this by using extraordinary people and flexible capital to help companies solve problems. Our $1.1 trillion in assets under management include investment vehicles focused onprivate equity real estate public debt and equity infrastructure life sciences growth equity opportunistic non-investment grade credit real assets and secondary funds all on a global information is available at . Follow @blackstone onLinkedInX andInstagram.
Handle general professional administration with a high level of confidentiality and sensitivity
Coordinate internal and external meetings and conference calls (audio and video) regularly
Organize complex international travel itineraries and arrangements (flight hotel bookings visas)
Screen and respond to email communications (both internal and external)
Handle telephone/zoom calls efficiently
Maintain extensive diary management for scheduling
Perform monthly reconciliation of professionals expenses
Liaise with international offices clients and external consultants
Due to the nature of the business this individual will also be responsible for marketing related tasks including:
Fully engage support and plan road-show efforts before (presentation materials meeting organisation travel confirmations etc) during (e.g. logistics) and after (follow-ups thank you notes etc) the trips
Log and supervise marketing materials distributed to LPs plan logistics for distribution
Support and help organize marketing and client events dinner/lunches with LPs presentations and other promotional activities
Collaborate and support maintenance of databases especially for Asian LPs
Co-ordinate and support with team in New York any NY-led initiatives
Creation of agendas materials etc for bi-weekly team meetings
Qualifications:
Blackstone seeks to hire individuals who work well in a team-driven working group are highly motivated intelligent have sound judgment and have demonstrated excellence in prior endeavors.
The successful candidate must have:
Office or project management experience OR solid experience with planning and organisational matters in a Financial Services environment including:
Administrational & facilities tasks
Dealing with sales team/investors IT and/or Finance matters
Event management
Prior SalesForce Excel PowerPoint experience is a plus
Superior communication and interpersonal skills
A high level of professionalism
Experience interacting with executives professionals and clients
Ability to support multiple professionals multitask and prioritize time-sensitive work
Exceptional time management and organizational skills
Fluency in English
Advanced proficiency in the Microsoft Office Suite
Ability to thrive in a small team environment
The duties and responsibilities described here are not exhaustive and additional assignments duties or responsibilities may be required of this position. Assignments duties and responsibilities may be changed at any time with or without notice by Blackstone in its sole discretion.
Blackstone is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race color creed religion sex pregnancy national origin ancestry citizenship status age marital or partnership status sexual orientation gender identity or expression disability genetic predisposition veteran or military status status as a victim of domestic violence a sex offense or stalking or any other class or status in accordance with applicable federal state and local laws. This policy applies to all terms and conditions of employment including but not limited to hiring placement promotion termination transfer leave of absence compensation and training. All Blackstone employees including but not limited to recruiting personnel and hiring managers are required to abide by this policy.
If you need a reasonable accommodation to complete your application please contact Human Resources at (US) 44 (0)(EMEA) or(APAC).
Depending on the position you may be required to obtain certain securities licenses if you are in a client facing role and/or if you are engaged in the following:
Attending client meetings where you are discussing Blackstone products and/or and client questions;
Marketing Blackstone funds to new or existing clients;
Supervising or training securities licensed employees;
Structuring or creating Blackstone funds/products; and
Advising on marketing plans prepared by a sales team or developing and/or contributing information for marketing materials.
Note: The above list is not the exhaustive list of activities requiring securities licenses and there may be roles that require review on a case-by-case basis. Please speak with your Blackstone Recruiting contact with any questions.
To submit your application please complete the form below. Fields marked with a red asterisk * must be completed to be considered for employment (although some can be answered prefer not to say). Failure to provide this information may compromise the follow-up of your application. When you have finished click Submit at the bottom of this form.
Required Experience:
IC
Key Skills
- Business Development
- Customer Services
- Journal Entries
- Powerpiont
- Account Management
- Communication
- CRM
- General Ledger Accounts
- Salesforce
- Project Management
- Client Services
- Payroll
- Customer Relationships
- Client Management
- Data Analysis
About Company
Blackstone is the world’s largest alternative asset manager, serving institutional and individual investors by building strong businesses positioned to deliver lasting value.
