Coordinator, Compliance

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Otis Elevator Company is searching for a highly motivated Compliance the Compliance Coordinator role the successful candidate must be an ambitious self-reliant and focused individual to perform a wide range of administrative functions that require problem solving skills under minimal direction. The individual must be a team player and have the ability to handle sensitive information and maintain perspective under pressure.

Essential Job Responsibilities:

• Manage the administrative process specifically related to the testing and violations process
• Coordinate high volume testing with multiple 3rd party jurisdictions to ensure on time completion of all required tests
• Full responsibility for entire elevator compliance coordination within the branch:
  • Logging the initial customer order (TCO)
  • Code to indicate contract-covered work vs. building owners work vs. proposal needed
  • Ensure signed proposals are returned timely from customers
  • Coordinate completion of contract-covered work with Mechanics (request assistance from Service Managers as needed)
  • Follow up with customer on work to be done by building owner
  • Troubleshoot sources of delays when necessary to ensure 100% compliance by deadline identified on order
  • Communicate compliance to the customer and AHJ before deadline
  • Complete Affidavits and other required paperwork
• Additional Administrative duties may include but are not limited to: management of incoming mail administrative support to branch sales and operations staff process accounts payable invoices and maintain control over and process draft check requests and other administrative tasks and assignments at the request of leadership

Basic Qualifications:

• A minimum of 3 years experience within an Office / Administrative support type role
• Excellent computer skills with proficiency in Microsoft Office - Word Outlook Excel and aptitude to learn company-specific software (SharePoint Microsoft Dynamics CRM LINX mainframe JDE for example)
• Exceptional written and verbal communication skills
• Demonstrated proficiency in planning organizing prioritizing and multi-tasking is required
• Must be able to manage workflow efficiently be self-reliant show initiative good judgment be a team player and have the ability to handle sensitive and confidential information

Education:

• High School Degree or equivalent is required
• Bachelors degree is a plus but not required

Thesalary range for this role is $70000-$75000. Pay within the salary range will be based on several factors including but not limited to relevant education qualifications certifications experience skills seniority geographic location performance and business or organizational needs.

If you live in a city chances are we will give you a lift or play a role in keeping you moving every day.

Otis is the worlds leading elevator and escalator manufacturing installation and service company. We move 2.4 billion people every day and maintain approximately 2.4 million customer units worldwide the industrys largest Service portfolio.

You may recognize our products in some of the worlds most famous landmarks including the Eiffel Tower Empire State Building Burj Khalifa and the Petronas Twin Towers! We are 72000 people strong including engineers digital technology experts sales and functional specialists as well as factory and field technicians all committed to meeting the diverse needs of our customers and passengers in more than 200 countries and territories worldwide. We are proud to be a diverse global team with a proven legacy of innovation that continues to be the bedrock of a fast-moving high-performance company.

When you join Otis you become part of an innovative global industry leader with a resilient business model. Youll belong to a diverse trusted and caring community where your contributions and the skills and capabilities youll gain working alongside the best and brightest keep us connected and on the cutting edge.

We provide opportunities training and resources that build leadership and capabilities in Sales Field Engineering and Major Projects and our Employee Scholar Program is a notable point of pride through which Otis sponsors colleagues to pursue degrees or certification programs.

Today our focus more than ever is on people. As a global people-powered company we put people passengers customers and colleagues at the center of everything we do. We are guided by our values that we call our Three Absolutes prioritizing Safety Ethics Quality in all that we do. If you would like to learn more about environmental social and governance (ESG) at Otis click here.

Become a part of the Otis team and help us #Buildwhatsnext!

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