Contract Administration Coordinator

Are you looking for a position with a work/life balance Do you want to earn four (4) weeks off during your first year of employment Do you want low and no cost health insurance options If you answered yes to any of these questions you need to complete your application now. Work for the city you love!!!

The Public Works Department is actively seeking two (2) Contract Administration Coordinators.

Did you know as a City of Jacksonville employee; you would also have twelve (12) paid holidays and a personal leave day as well In addition health insurance dental vision life insurance and flexible spending plans are also available. City of Jacksonville employees are also eligible for Federal Student Loan Forgiveness after ten (10) years of public service and on-time payments.

This is professional work in administering and monitoring contracts and agreements which require interpreting documents with respect to evaluating compliance and processing change orders invoices and payments. Work requires a knowledge of techniques methods and procedures used to interpret contract specifications and agreements and depending upon assignment may require knowledge of construction projects grounds upkeep building maintenance recreation programming and/or service delivery to ensure contract specifications meet the needs of the department and are being implemented by the city the contractor and/or the partner. May train assign schedule monitor and review the work of others. Contacts with others require skills in understanding and influencing people and are important in providing client services including skills of persuasiveness assertiveness and sensitivity to other people points of view that are required to influence behavior change an opinion or turn a situation around. Work is standardized in that tasks are covered by substantially diversified procedures and specialized standards and because of changing priorities or different situations the employee has the latitude to consider which of the many procedures or standards should be followed and in what sequence. The work involves differing situations requiring the use of judgment in search for solutions or new applications. Work is performed in an office environment. Operates a motor vehicle and standard office equipment such as computers telephones facsimile machines copiers and calculators. Physical demands consist mainly of sitting or standing at a workstation for extended periods of time and occasionally lifting and moving light objects weighing up to twenty (20) pounds. Work is performed under limited supervision where work assignments are subject to established procedures practices precedents methods techniques standards and well-defined policies and the worker plans and organizes the work and determines their own priorities. The work is reviewed usually after the fact in terms of quality timeliness and adherence to established methods standards and policies.

• Coordinates and monitors contract and agreement administration activities for various projects.
• Interprets contract documents to evaluate appropriateness of change orders and invoices.
• Reviews and process purchase orders invoices and progress payments for compliance with contract requirements.
• Coordinates with field personnel to review evaluate and resolve construction services and contract disputes with contractors.
• May develop review and evaluate contract specifications and documents.
• Research funding and expenses accrued for projects.
• May assist in preparing division/department budget.
• May work with the Office of General Counsel to issue letters of non-compliance.
• Drafts letters for proprietary award legal and engineering requests.
• Research prepare and advise management on items presented to MBRC.
• May assign schedule monitor and review the work of others.
• Establishes and maintains record keeping systems including spreadsheets and other software applications to track and monitor projects and fiscal records.
• Investigates and resolves contract-related problems and issues.
• Operates standard office equipment such as a personal computer using word processing spreadsheet database and other related software applications.
• Operates a motor vehicle.
• Prepares maintains and reviews correspondence reports and forms.
• Demonstrates proficiency in the City of Jacksonville competencies.
• Performs related work as required.

• Knowledge of methods practices and procedures of contract administration.
• Knowledge of services provided in contract and contract specifications.
• Knowledge of purchasing and accounting policies and procedures.
• Skill in analyzing reviewing and depending upon assignment preparing cost estimates bid specifications contracts work orders purchase orders change orders and related documents.
• Skill in coordinating and monitoring contract administration activities.
• Ability to interpret contract specifications.
• Ability to train assign schedule monitor and review the work of others.
• Ability to perform mathematical calculations.
• Ability to maintain effective communication and coordination with all levels of leadership and the workforce.
• Ability to operate standard office equipment such as a personal computer using word processing spreadsheet database and other related software applications.
• Ability to prepare and maintain correspondence records and reports.
• Ability to operate a motor vehicle.

• Five (5) years combination of education and/orexperience in professional contract administration which depending upon assignment includes;
  • Two (2) years in preparation and analysis of contract specifications.

OTHER REQUIREMENTS:

• The probationary period for this class is six (6) months.

LICENSING/CERTIFICATION/REGISTRATION:

• Must possess and maintain a valid drivers license during employment.
• Must qualify for obtain and maintain a City of Jacksonville public driver certification for employment.

A FULLY COMPLETED ONLINE APPLICATION IS REQUIRED.Apply at . Work history is required for all employment/volunteer work in which qualifications are being based. When meeting/basing qualifications on education a copy of your college transcript with your social blackout is required with your application. U.S. transcripts do not need to be official but must state your name the schools name classes taken grades received type of degree and date degree was conferred. Transcripts outside the U.S. must be converted to U.S. standards.

The application system works best with Google Chrome or Edge with Chromium web browsers. Please try to apply using one of these browsers. To ensure you receive email notifications be sure to make a trusted sender. You may also track the status of your application and see notifications by logging into your further information regarding the application process. please refer to the Frequently Asked Questions on the website.

Certain servicemembers and veterans and the spouses and the family members of such service members and veterans receive preference and priority and certain servicemembers may be eligible to receive waivers for post-secondary educational requirements in employment and are encouraged to apply for positions being filled.

If claiming veterans preference you must attach a DD-214 (Member Form-4 copy) or military discharge papers or equivalent certification from the Department of Veterans Affairs listing military status dates of service and character of discharge. You must also attach the Veterans Preference Certification Form and if applicable the additional forms as noted here: a candidate believes he or she was not afforded the veterans preference he or she may file a written complaint within sixty (60) calendar days upon receipt of notification of the hiring decision requesting an investigation to:

Florida Department of Veterans Affairs

Attention: Veterans Preference Coordinator

11351 Ulmerton Road Suite 311-K

Largo FL 33778-1630

Email: