US Payroll Specialist

Manila - Philippines

Monthly Salary: Not Disclosed

Posted on: 12 hours ago

Vacancies: 1 Vacancy

Job Summary

Join New Era Technology where People Firstis at the heart of everything we do. With a global team of over 4500 professionals were committed to creating a workplace where everyone feels valued empowered and inspired to grow. Our mission is to securely connect people places and information with end-to-end technology solutions at scale.

At New Era youll join a team-oriented culture that prioritizes your personal and professional development. Work alongside industry-certified experts access continuous training and enjoy competitive benefits. Driven by values like Community Integrity Agility and Commitment we nurture our people to deliver exceptional customer service.

If you want to make an impact in a supportive growth-oriented environment New Era is the place for you. Apply today and help us shape the future of worktogether.

What is the role

Reporting directly to the HR & Payroll Director thePayrollSpecialistwillassistwith the daily function of the Human Resource (HR) department payroll practice such as preparingpayrollfor processing in atimelyaccurate andcompliant manner based ongovernment regulations reporting payroll data to various stakeholdersandassistingthe team with specialprojects.

Other duties and responsibilities include but may not be limited to the following:

Entervalidate andmaintainemployee payroll data (rates/salaries differentials bonuses/commissions time worked paid leaves/holidays deductions tax withholdings and address changes) in the payroll system of record.
Processaccurateandtimelypayrolldata entry itemsincluding but not limited to updates and changes for new hires terminations rate changes schedule changes and retroactivity across multiple U.S. states.
Ensure correct calculation and withholding of taxes benefits and court-ordered deductions.
Preparetransmit and reconcile recurring benefit and deduction files (e.g. 401(k) HSA);assistin resolution forvariances with vendors and Finance.
Build and run standard and ad-hoc reports (deduction/tax registers variances);maintainorderly audit-ready documentation.
Research and resolve employee pay inquiries and tickets within definedService Level Agreements (SLAs).
Supportquarterly andyear-end activities (W-2 review/corrections taxable fringe reviews) in partnership with the Senior Payroll Specialist and Finance.
Monitor compliance with U.S. federal state and local wage-and-hour regulations and internal controls; escalate risks promptly.
Contribute to process documentation Standard OperatingProcedures (SOPs) checklistsand continuous improvement (error-reduction automation cycle-time reduction).
Perform other duties as assigned to support payroll continuity and service levels.

Work Set-up/Schedule

Permanent WFH
8:00 PM to 5:00 AM Philippine time

Who we are looking for

Successful candidate must possess:

Must have 3 years of U.S. multi-state payroll experience
Proficient in Excel (filters pivot tables XLOOKUP/VLOOKUP cleanup error-checking)
Knowledge with wage-and-hour rules multi-state taxation and payroll controls
Experience with Paylocity (preferred) and ConnectWise (a plus)
High accuracy attention to detail and strong follow-through
Analytical mindset: able to reconcile discrepancies and explain variances
Comfortable with Microsoft 365 (Teams SharePoint Outlook)
Automation-friendly: Power Automate flows SharePoint list hygiene templates
Exposure to union/CBA payroll: dues/fringe files rate tables
Familiarity with prevailing wage: certified reports fringe allocations corrections
Excellent written/verbal communication; able to coach employees and update stakeholders
Handles sensitive PII discreetly; meets SLAs in remote setups
Reliable Eastern Time coverage; able to research and troubleshoot payroll variances

What we offer

Permanent WFH
Non-taxable allowance
Day 1 HMO 1 free dependent
Sunlife Group Insurance
Health and Wellness Reimbursement Benefits
Company Salary Loans
Government contributions
Assistance with government loan payments
13th month pay
Night differential pay
Holiday pay (for hours worked on holidays)
Mandated Leaves
Work equipment provided
Referral bonus

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Required Experience:

Join New Era Technology where People Firstis at the heart of everything we do. With a global team of over 4500 professionals were committed to creating a workplace where everyone feels valued empowered and inspired to grow. Our mission is to securely connect people places and information with end-to...