Child Nutrition Procurement Manager

Primary Purpose:

Provide leadership and support for procurement activities within the Child Nutrition Department including sourcing bid management vendor relations and records compliance. Ensure purchasing practices align with district policies and federal and state regulations (e.g. USDA TDA EDGAR). Oversee processes that promote fiscal responsibility operational efficiency and excellent customer service in support of campus nutrition operations.

Qualifications:

Education and Certification

• Bachelors degree from an accredited college or university in accounting finance business administration supply chain management or a related field
• An equivalent combination of education and directly related professional experience may substitute for a degree

Experience

• Two (2) years of progressively responsible experience in procurement finance or a related field
• Experience with procurement for USDA Child Nutrition Programs or other federally funded programs (preferred)
• TASBO certification (preferred) or ability to complete within 18 months of hire

Knowledge and Skills

• Knowledge of USDA and Texas Department of Agriculture (TDA) regulations governing child nutrition programs and of the Education Department General Administrative Regulations (EDGAR)
• Professional demeanor and positive public relations skills; excellent organizational communication and interpersonal skills
• Proficiency with Microsoft Office (Word Excel PowerPoint) and Google Workspace (Docs Sheets Slides) including advanced spreadsheet and data management skills
• Ability to maintain accurate and auditable records and apply financial/mathematical skills to ensure compliance and accuracy in procurement activities
• Ability to manage multiple priorities meet deadlines and work independently with minimal supervision
• Bilingual proficiency in English and Spanish (preferred)

Key Responsibilities:

Procurement & Vendor Management

• Collaborate with operations and nutrition coordinators to identify and forecast food supply and equipment needs for child nutrition operations.
• Source and procure food and nonfood items in compliance with USDA TDA and district regulations. Manage vendor communications including verifying product availability monitoring deliveries and resolving shortages damages or delays.

• Utilize effective communication skills; ensure that all interactions with students district personnel and vendors reflect professionalism and positive customer service.
• Assist in developing the departmental budget ensuring all purchases are within financial constraints and making cost-effective recommendations to the department.

Bid Management & Contract Oversight

• Develop bid documents (e.g. notices instructions specifications and proposal forms) for food supplies and kitchen equipment.
• Evaluate bids and make recommendations for the award of contracts.
• Submit proposals to the Texas Department of Agriculture for approval before the purchase of large equipment.
• Maintain vendor relationships that promote competitive pricing contract compliance and reliable delivery.
• Ensure that all purchases meet applicable health safety and quality standards.

Records Management & Compliance Documentation

• Maintain accurate and auditable records of purchases vendor contracts and cooperative agreements and related documentation to ensure compliance with financial reporting requirements.
• Generate routine and ad hoc reports on purchasing trends and budget status.
• Review and update the departments Procurement Policy and Procedures Manual to ensure alignment with federal state and district requirements.
• Participate in routine Texas Department of Agriculture procurement audit.
• Review and submit accurate records for time and attendance professional development and other federal state or local reporting.

Professional Growth & Development

• Stay current on best practices laws regulations policies and emerging technologies related to purchasing and procurement standards.
• Participate in staff development training opportunities to enhance skills job performance and compliance knowledge.

Policy Reports and Compliance

• Comply with and ensure employees follow the Denton ISD Employee Handbook Denton ISD Child Nutrition Employee Handbook Child Nutrition Cashier Manual and Food Safety Manual.
• Work in conjunction with the human resources and benefits departments to ensure proper flow of information.

Additional Responsibilities:

• Adhere to all district policies procedures and expectations as outlined in the employee handbook and administrative regulations.
• Follow district safety protocols and emergency procedures.
• Participate in professional development faculty/department meetings and special events as assigned.
• Perform additional duties as assigned to support the mission and goals of the department and district.

Supervisory Responsibilities:

• None

Mental Demands/Physical Demands/Environmental Factors:

Tools and Equipment Used: Standard office equipment including personal computer and peripherals; district vehicle

Posture: Prolonged sitting; occasional bending/stooping pushing/pulling and twisting

Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 40 pounds)

Environment: May work prolonged or irregular hours; occasional district wide and state wide travel

Mental Demands: Work with frequent interruptions; Maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Appointment:

The Superintendent of Schools will approve the appointment of this position based on the applicants training experience and expertise.

Required Experience:

Manager