Office Manager 12 Month Contract

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One of Canadas Most Trusted Investment Brands.

AtPicton Mahoney Asset Management (PICTON Investments) being alternative isnt just what we doits who we are.

Founded by industry pioneer David Picton weve spent 20 years challenging conventional wisdom and redefining the investing landscape. As one of Canadas most trusted investment brands we are proudly independentprivately run 100% employee-owned and deeply committed to delivering results for our clients.

Thinking Alternatively is in Our DNA.

With a team of 203 bold thinkersone-third dedicated solely to investment managementwe are specialists not generalists. Managing $16.5 billion for institutional and retail clients we navigate markets with conviction resilience and a forward-thinking approach.

Were more than investors were innovators. We challenge traditional investment mindsets constantly pushing the boundaries to achieve our mission: To bring greater certainty to investors.

Our success is built on four guiding principles:

• Treat investors money like our own.
• Redefine the way investors invest.
• Be humanalways approachable.
• Succeed together one investment at a time.

These arent just wordsthey define how we think how we invest and how we work.

Now were entering our next chapter. Were transforming our brand and reshaping the way the world invests. If you think alternatively embrace an entrepreneurial spirit and thrive in a dynamic bureaucracy-free environment join us and be part of whats next.

Thriving in Our Entrepreneurial Culture

AtPICTON Investments youll thrive in our creative and dynamic workplace where collaboration and support are at the core of everything we do. At our firm youll have the opportunity to take on significant responsibilities work in a flexible environment and tackle challenging projects from the outset. Our culture is designed for ambitious professionals who want to make an immediate impact while continuing to push boundaries and achieve our greater mission. Youll be empowered with a high level of responsibility trust and flexibility providing an exciting and creative space for you to help reshape how the world views alternative investments. With competitive total rewards performance-based bonuses and a clear path for career growth youll have everything you need to develop both now and over the longer term.

The Opportunity

We are seeking an experienced Office Manager to lead and support the daily operations of our Toronto office. This role is integral to maintaining a professional welcoming environment and serves as the primary point of contact for clients visitors and internal teams.

This position is well suited to a seasoned office professional who values structure professionalism and consistency. We are looking for someone seeking a longterm role who will become a trusted and familiar presence within the firm. The successful candidate will help foster a highquality workplace while supporting the standards and operational excellence expected in a toptier investment environment bringing sound judgment reliability and a genuine pride in the office experience.

The expectedannualbase salary for this role is $70000 $85000 with the final number depending on your experience skillsand top of that youll be eligible for our discretionary bonus program.

At PICTON being employee-owned means we take care of our team and offer opportunities for top performers to participate in our equity ownership program over time. Eligible employees get access to a full benefits package including profit sharing health and wellness coverage life and disability insurance paid time off and holidays learning and development programs and more many of which are fully covered or subsidized by us.

What Youll Do

• Be present at front of house to support daily service maintain a polished and welcoming experience for clients and employees and ensure the space consistently reflects firm standards.
• Serve as a discreet and trusted point of contact for employees and visitors acting as the go to person for day-to-day questions conflicts or operational issues.
• Build strong working relationships with building management security and external service providers and assist in resolving operational needs as they arise.
• Oversee daily office operations and help ensure the workspace runs smoothly efficiently and consistently.
• Support internal departments (HR Finance Technology Compliance Operations and Investment teams) with administrative and operational needs.
• Assist with managing office budgets and routine expenses ensuring thoughtful and efficient use of resources.
• Oversee office supplies front of house materials meeting room readiness and hospitality standards.
• Monitor office systems equipment and shared technology to ensure they function properly and coordinate support when issues occur.
• Serve as a member of the Joint Health & Safety Committee supporting health safety and security practices while ensuring all required postings documentation and certifications remain current.
• Oversee building access security credentials and visitor processes with discretion and sound judgment.
• Manage mail courier services office tidiness and day-to-day operational logistics.
• Assist with office projects including vendor coordination confirming loading dock bookings and supporting move related logistics.
• Ensure desk booking systems are used correctly remain fully functional and meet employee needs.
• Assist or oversee planning and coordination of internal initiatives events and firm activities as required.
• Identify opportunities to streamline office processes and contribute to a calm organized and positive work environment.

What were looking for

• Seasoned professional with 710 years of experience in office management front of house leadership or senior administrative roles within professional client facing environments.
• Demonstrated sound judgment discretion and a composed professional presence; recognized as a trusted and consistent point of contact for clients and colleagues.
• Highly organized reliable and detailoriented with the ability to manage daily operations efficiently and proactively.
• Techsavvy with strong proficiency in Microsoft 365 (Word Excel PowerPoint Outlook) collaboration tools (Teams SharePoint) and practical use of AI tools such as Microsoft Copilot to streamline communications documentation and workflow.
• Strong communication skills with a polished professional and approachable manner; service oriented with a calm client focused approach.
• Alignment with a culture of professionalism integrity respect and accountability.
• University degree and additional languages are assets.
• Joint Health and Safety or First Aid/CPR certification an asset; commitment to a safe well-organized workplace.

Our Commitment to Employees

AtPICTON Investments we take pride in enhancing our employees experiences through a comprehensive suite of exceptional perks and programs. Our benefits include corporate fitness reimbursement and discounts VersaFi memberships (formerly Women in Capital Markets) Picton investment counseling and portfolio management services volunteer and charitable donation matching maternity and parental leave top-up recognition awards semi-annual performance bonuses a generous annual vacation entitlement (minimum of 15 days per year) training and development reimbursement extensive health and dental benefits a healthcare spending account and more.

These offerings are designed to support your career growth well-being and overall success. Join us and thrive in an environment that values and invests in you!

PICTON Investmentsis committed to providing an equitable and fair work environment for everyone and all hiring and other personnel actions will be taken without regard to race colour creed religion sex disability gender identity gender expression family status age language or national origin. If you require an accommodation at any point in time throughout the application and hiring process please contact Human Resources at or at.

PICTON Investmentsdoes not accept unsolicited resumes emails calls or any other form of communication from third-party recruitment agencies. Any unsolicited outreach including commercial electronic messages will neither be acknowledged nor considered.

Please note: We use AI-assisted tools to support parts of our recruitment process including summarizing interview notes and aligning candidate profiles with job requirements. All final decisions are made by our hiring team.

Required Experience:

Senior IC