Women Who Empower (WWE) Innovator Award Administrator TEMP
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Job Location:
Boston, NH - USA
Monthly Salary:
Not Disclosed
Posted on:
8 hours ago
Vacancies:
1 Vacancy
Job Summary
About the Opportunity
Administrative Support Staff Women Who Empower Innovator Awards
Position Overview
Provide administrative support for the Women Who Empower Innovator Awards application cycle ensuring smooth operations from call for applications through finalist selection. This role supports the Special Assistant and Project Manager of Alumni Relations and Annual Giving and works in partnership with the Executive Director of Womens Entrepreneurship in managing a high-volume application process with attention to detail accuracy and adherence to established timelines.
Key Responsibilities Application Cycle Management
Application Period (February 1 March 1)
- Monitor application submissions daily and track volume across award categories to ensure balanced representation
- Send application deadline reminder communications to prospective applicants
- Provide technical support to applicants experiencing issues with the online application portal
- Review incoming applications for completeness and flag missing required fields
Verification & Data Management (March April)
- Conduct degree verification by cross-referencing applicant information with university records in ascend
- Coordinate with Registrars office through designated liaison to verify discrepancies (minimum 2-week turnaround required)
- Verify and update applicant address information using ascend database
- Flag records with outdated or inconsistent information on tracking spreadsheets
- Follow up with individual applicants to collect missing application information after deadline
- Manage data extraction and organization for reader distribution
Reader & Judge Support (April May)
- Maintain a record of readers and judges and properly code in data management platform
- Prepare and distribute application packets to readers grouping applications by venture theme
- Compile and organize reader scorecards as they are returned
- Prepare semifinalist application materials for judge review
- Schedule and coordinate finalist presentation meetings
- Maintain confidential records of all evaluations and scores
Administrative Support
- Maintain organized filing system for all application materials and evaluation documents
- Ensure adherence to established timeline and alert Executive Director of Womens Entrepreneurship of potential delays
- Support communication with readers judges and applicants as needed
- Assist with preparation of final recommendations for approving authority
- Coordinate notification process for awardees and non-awardees by July 31 deadline
- Other duties as assigned to support the Advancement Division
Required Qualifications
- Strong attention to detail and ability to identify discrepancies in data
- Proficiency with database systems (experience with ascend preferred)
- Advanced skills in Microsoft Office Suite particularly Excel for data management
- Experience with WordPress or similar content management systems
- Excellent organizational skills and ability to manage multiple deadlines simultaneously
- Strong written and verbal communication skills
- Ability to handle confidential information with discretion
- Demonstrated ability to work independently and problem-solve
Preferred Qualifications
- Experience with Qualtrics or Canvas learning management systems
- Familiarity with university advancement or alumni relations operations
- Knowledge of entrepreneurship or innovation programming
- Previous experience supporting awards or scholarship programs
Time Commitment
This position requires approximately 35 hours per week with peak periods during March - May application review cycle.
Position Type
TemporaryAdditional Information
Northeastern University considers factors such as candidate work experience education and skills when extending an offer.
Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical vision dental paid time off tuition assistance wellness & life retirement- as well as commuting & transportation. Visit for more information.
All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race religion color national origin age sex sexual orientation disability status or any other characteristic protected by applicable law.
This job is for a current or anticipated job vacancy.
Pay Rate:
24.00Required Experience:
Unclear Seniority
Key Skills
- Hadoop
- Microsoft Windows Server
- Windows
- Apache
- Linux
- SAN
- Shell Scripting
- System Administration
- Administrative Experience
- Scripting
- Oracle
- Troubleshooting
About Company
Founded in 1898, Northeastern is a global, experiential, research university built on a tradition of engagement with the world.
