Department Business Manager

Are you RichmondR.E.A.D.YRespect.Equity.Accountability.DiversityYOU!!!

This is an EXCITING time to Join the City of Richmond! We are committed to nurturing talent fostering growth opportunities and building strong connections within our workforce. As we continue to make strides to becoming the employer of choice we are thrilled about the below employee benefit enhancements:

• Virginia Retirement System (VRS)
• Language Incentive
• Referral Bonus
• Tuition Assistance Program

The Human Resources Departments mission is to support our customers in accomplishing their missions by attracting and retaining a highly skilled and diversified workforce that is compensated and rewarded for its effort in an equitable safe and responsible work environment.

Our mission is accomplished within existing resources in an environment of change with integrity and in a manner that is consistent with the Citys policies Code of Ethics merit system principles and federal and state laws. We are responsible for recruitment and testing classification and compensation training benefits administration and workforce relations.

The Department Business Manager (DBM) is responsible for the day-to-day fiscal and business operations of the Human Resources Department with primary emphasis on budget administration accounts payable billing reconciliation contract and guarantee tracking and financial compliance.

This position serves as the departmental fiscal lead and acts as a liaison to the Budget Department Finance Procurement and Risk Management ensuring that the departments financial activities align with approved budgets City policies and regulatory requirements. The DBM reports directly to the Department Director and provides operational fiscal support to enable informed leadership decisions and perform other duties as assigned.

Departmental Budget & Financial Administration 40%

• Manages the approved Department operating enterprise and grant budgets in coordination with the Budget Department.
• Tracks expenditures encumbrances and budget balances; identifies variances and prepares reconciliations.
• Prepares departmental budget submissions justifications and forecasts for review by the Department Director.
• Oversees accounts payable invoice review billing reconciliation and financial coding accuracy.
• Ensures timely and accurate financial reporting in accordance with City standards.

Contracts Guarantees & Compliance Oversight 25%

• Administers departmental contracts guarantees and service agreements from a fiscal and compliance perspective.
• Reviews invoices for contractual compliance; coordinates corrections with vendors Procurement and Finance.
• Tracks contract balances encumbrances and funding sources.
• Monitors grants and externally funded programs to ensure compliance with reporting and reimbursement requirements.

Operational & Executive Support 15%

• Provides financial data reports and analysis to support department leadership planning and operational decisions.
• Prepares operational status reports fiscal summaries and audit support documentation.
• Identifies fiscal risks and process gaps and recommends corrective actions.
• Supports internal controls audits and compliance reviews related to the departments financial operations.

Coordination & Liaison Responsibilities 10%

• Serves as the departments primary fiscal point of contact with the Budget Department ensuring alignment with Citywide budget policies and timelines.
• Coordinates with Finance Procurement and Risk Management on fiscal contractual and compliance matters.
• Maintains effective working relationships to support timely resolution of issues.

Supervision & Resource Management (As Assigned) 10%

• May supervise administrative or professional staff performing fiscal or operational functions.
• Provides guidance training and performance feedback as assigned.

Individual Contributor Competencies

• Analytical Skills: Reviews financial data to identify discrepancies trends and compliance issues.
• Attention to Detail: Ensures accuracy and completeness of financial transactions and documentation.
• Interpersonal Skills: Communicates clearly and professionally with internal and external stakeholders.
• Organizational Awareness: Understands departmental priorities within the context of Citywide governance.

Leadership Competencies

• Fiscal Accountability: Ensures compliance with fiscal rules regulations and internal controls.
• Coaching & Mentoring: Supports staff development through clear expectations and constructive feedback.

Core Competencies

Integrity Accountability Diversity & Inclusion Collaboration Continuous Improvement Wellness Service Orientation

Innovation & Complexity

• Implements process improvements to strengthen departmental fiscal controls and efficiency.
• Applies sound judgment to complex financial and contractual issues within established policy frameworks.

Communication & Influence

• Communicates financial information clearly to department leadership and business partners.
• Influences departmental compliance and operational practices through expertise and collaboration.

REQUIRED KNOWLEDGE SKILLS AND ABILITIES

• Knowledge of governmental budgeting and accounting practices
• Understanding of contracts grants and compliance requirements
• Ability to reconcile accounts and resolve discrepancies
• Knowledge of City state and federal policies governing public sector operations

REQUIRED MINIMUM QUALIFICATIONS

• Three (3) years of experience in budget administration finance accounting contracts or management analysis including one (1) year of supervisory or lead experience.
• An equivalent combination of training and experience (as approved by the department) may be used to meet the minimum qualifications of the classification

REQUIRED CERTIFICATIONS/LICENSES

• Notary Public (Must be able to obtain upon hire)

Equal Employment Opportunity Statement

The City of Richmond provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws.

The City of Richmond is committed to the full inclusion of all qualified individuals. As part of this commitment the City of Richmond will ensure that persons with disabilities are provided with reasonable accommodations. If you require reasonable accommodations under the Americans with Disabilities Act (ADA) to participate in the job application and/or the interview process please contact Jessica McKenzie Human Resources Manager by email at .

This policy applies to all terms and conditions of employment including recruitment hiring placement promotion termination layoff transfer leaves of absence compensation and training.

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