Administrative Officer

Duties:

• Provides for the overall administrative management of the Sterile Processing Service.
• Exercises independent and creative judgment in accomplishing major duties.
• This may include interpreting administrative policies developing local polices defining administrative requirements and/or providingadvice to the Chief on related issues.
• Assists in the planning review and reporting of data/statistical results of program/project studies.
• Performs a basic analysis of the data and generates a variety of reports.
• Schedules appointments coordinates meetings and/or schedules conferences. Independently schedules Chief of SPS and staff members time based on a knowledge of preferences and current commitments.
• Maintains the appointment calendar schedules appointments reminds supervisor/staff members of the subject matter prior to the meeting and makes administrative arrangements as required.
• Obtains and monitors the use of services supplies or equipment for the offices. Justifies and requests replacements foroutdated equipment by identifying the outdated equipment gathering relevant information on office equipment or requesting office equipment for own work area.
• Advises the Chief and Supervisors regarding procedures laws regulations and policies dealing with workforce diversity recruitment merit promotion employee and labor relations employee career development human resources training and other human resources related activities.
• Maintains the records for the training and development programs directed at providing a highly trained and skilled work force for accomplishing the mission.
• Advises employees on individual training needs and objectives.

Conditions of employment

• You must be a U.S. Citizen to apply for this job
• To be considered for this position you must complete all required steps in the process. In addition to the application and questionnaire this position requires an online assessment. The online assessment measures critical general competencies required to perform the job.
• Selective Service Registration is required for males born after 12/31/1959
• Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required.
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements ( Effective May 7 2025 drivers licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service.

Qualifications

To qualify for this position applicants must meet all requirements by the closing date of this announcement 02/06/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-7 position you must have served 52 weeks at the GS 5 level. For a GS-9 position you must have served 52 weeks at the GS-7. The grade may have been in any occupation but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year it may not clearly demonstrate you possess one-year time-in-grade as required by the this instance you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

GS-7 LEVEL GRADE REQUIREMENTS:SPECIALIZED EXPERIENCE:
You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include but are not limited to: analytical and evaluative administrative duties including budgeting human resources management and related administrative support services.
OR
Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have 1 full year of graduate level education or superior academic achievement if related. (TRANSCRIPT REQUIRED)
OR
COMBINATION: Applicants may also combine education and experience to qualify at this level. completed education and specialized experience directly related to the work of the position as outlined above that meets the requirements of the position. Only education beyond a bachelors degree may be used to qualify applicants for the GS-07 level. (TRANSCRIPT REQUIRED)

GS-9 LEVEL GRADE REQUIREMENTS:SPECIALIZED EXPERIENCE:
You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include but are not limited to: extensive knowledge of a full range of functional areas such as human resources purchasing supply and properly management records management financial management an budget and related administrative areas in order to ensure compliance with established policies practices procedures and controls; Knowledge of administrative concepts principles and practices sufficient to foresee problems and perform independently studies designed to evaluate procedures/processes; Manages information security within areas of responsibility to assure that computer system security and confidentiality of sensitive information; Plans coordinates and carries out the successive steps in fact-finding and analysis of the issues necessary to complete each phase of assigned projects;
OR
Education:Must have successfully completed masters or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D. if related. Such education must demonstrate the knowledge skills and abilities necessary to do the work. (TRANSCRIPTS REQUIRED)
OR
Combination of Experience and Education: Must have successfully completed an equivalent combination of experience and education as described above. Such education and experience must demonstrate the knowledge skills and abilities necessary to do the work. (TRANSCRIPTS REQUIRED)

Experience refers to paid and unpaid experience including volunteer work done through National Service programs (e.g. Peace Corps AmeriCorps) and other organizations (e.g. professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies knowledge and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: Work is often sedentary. Walking standing bending and carrying of light items such as papers charts reports and files is expected.

For more information on these qualification standards please visit the United States Office of Personnel Managements website at

Required Experience:

Unclear Seniority