Administrative Associate

Proudly Canadian. Driven by Purpose. Rooted in Care.

Join a national team where people purpose and community come first. Western Financial Group was named a 2025 Top Insurance Employer by Insurance Business Canada and is home to more than 2300 team members supporting over one million customers across 200 locations across Canada.

Administrative Associate - Winnipeg MB

What a Typical Day Looks Like

• Administrative support including answering and routing incoming telephone calls; processing mail courier; meeting preparation and arrangements; ordering and maintaining office supplies; and maintaining general office equipment
• Managing and maintaining Westerns Print Portal (vendor management user access and trouble support document management)
• Maintaining office equipment for all branches and regional and head offices
• Providing support for lease renewals certificates of insurance and business license renewals including database maintenance
• Providing administrative support for various Facility and Office Services maintenance schedules
• Assisting as required in Occupational Health and Safety (OH&S) inspections assessments and fire drills
• Managing and maintaining employee access security cards and parking passes under prescribed procedures monitoring visitor logbook and issuance of visitor badges
• Reviewing processing and reconciling orders and invoices in adherence to financial control procedures; including investigating and resolving discrepancies and other issues

The Value you Bring

• Proven administrative experience
• Superior multi-tasking skills with strong attention to detail
• Proven history of professional communication both written and verbal
• Customer service focused and ability to plan prioritize and schedule effectively
• Working knowledge of Microsoft Office programs

Role Details

• Hours/Duration: Minimum of 15 hours per week. Exact schedule to be determined.
• Location: Winnipeg MB
• Current Vacancy: Yes
• Requisition #: 82536
• Hourly Rate: $18.50 - $20/hour

Why Western

Westerns peoplefirst culture grounded in our guiding principles of Truthfulness Fairness Value and Loyalty is recognized across Canada and strengthened by our commitment to wellness flexibility and meaningful community impact.

Highlights include:

• 14 Paid Wellness Days 3 weeks vacation companymatching savings programs and 100% employerpaid group benefits for eligible employees
• Over 1500 volunteer hours supporting 160 charities in through the Western Financial Group Communities Foundation.

Our Commitment to Inclusion: At Western we strive to create an accessible equitable and inclusive workplace where everyone feels valued and can thrive. As an equal opportunity employer we encourage applicants of all backgrounds to apply even if your experience doesnt perfectly match every qualification. If you need assistance or an accommodation during the hiring process please contact or visit our Careers page.

Our HumanFirst Hiring Approach: We do not use artificial intelligence to screen assess or select applicants. All applications are personally reviewed by Westerns Talent Acquisition Consultants. As part of our hiring process we use standardized scientifically validated skills assessments (nonAI) and all results are reviewed by our hiring team.

Ready to Apply

If making a meaningful impact in your community and growing your career in a supportive purposedriven environment excite you wed love to hear from you.