Senior Executive Assistant to the CEO

GSK remains committed to achieving bold commercial ambitions for the future. By 2031 we aim to deliver 40 billion in annual sales leveraging our existing strong performance momentum to significantly increase our positive impact on the health of billions of patients globally.

Our Ahead Together strategy is centred on early intervention to prevent and alter the course of disease thereby protecting people and supporting healthcare systems.
Our diverse portfolio consists of vaccines specialty medicines and general medicines.

Through continuous innovation and a dedicated focus on scientific and technical excellence we strive to develop and launch new groundbreaking treatments that address critical health challenges.

Job Purpose

Provide a high calibre executive support to the CEO of GSK.

This role manages complex executive operations and acts as primary interface with senior internal and external executives Non-Executive Directors and engagement with government officials investors and media.

Executive Office Management

• Manage the CEOs multi-time-zone calendar anticipating priorities and resolving conflicts efficiently and authoritatively.

• Co-ordinate international travel including end-to-end multi-country itineraries visa processes and logistics including Security where appropriate ensuring compliance and cost efficiency. Will require out of hours oversight when necessary.

• Apply sound judgement to address issues on the CEOs behalf using indepth knowledge of their work and priorities.

• Prepare documentation briefings and talking points etc in advance of key meetings in conjunction with the CEO Office.

• Handle high-volume workload efficiently by setting clear priorities and maintaining consistent quality.

• Oversee CEOs email and correspondence ensuring timely responses triaging appropriately and track actions to closure.

• Managing the Assistant to the Senior Executive Assistant including delegating tasks as appropriate.

Stakeholder Engagement & Communications

• Build trusted relationships across countries and cultures representing the CEOs office with professionalism.

• Respond efficiently to internal queries and support engagement in key forums.

• Mentor colleagues and contribute to leadership within the administrative community.

• Manage sensitive information with highest level of discretion.

Project Coordination

• Organise and oversee logistics for complex meetings conferences and visits collaborating with internal and external parties including onsite support at external Executive Committee meetings as appropriate.

• Collation of all time sensitive papers for CEO review e.g. Quarterly Results and Board papers.

Office Operations & Process Excellence

• Manage accurate records expenses purchase orders and vendor activities.

• Compile and submit the CEOs T&E expenses via Concur on a timely basis ensuring compliance to GSKs T&E policy.

• Review T&E expenses submitted by the Executive Committee highlighting any compliance issues or concerns to the CEO prior to approval.

Skills And Competencies

• Technical Proficiency:Advanced knowledge of MS Office (Word Excel PowerPoint Outlook) and virtual meeting tools along with GSK company systems (CERPS/Fiori SharePoint Concur Workday BoardVantage).

• External focus: Familiar with external business landscape media and investor environment confident in engaging with senior executives government officials investors and the media.

• Internal focus: Strong understanding of CEOs strategic agenda to support effective prioritisation.

• Development: Proactive in staying current with new technologies tools and best practices to enhance executive support.

• Professional presence: Represent GSKs culture and values demonstrate confidence polish and executive presence.

• Proactive thinking: Anticipate needs navigate complexity and operate at pace with minimal guidance.

• Confidentiality: Handle highly sensitive information collaborating closely with high profile board members government officials investors and media.

• Collaboration: Mentor and support other Executive Committee Assistants.

Job-Related Skills/Background

• Proven experience supporting C-suite executives / Board level.

• Strong engagement with board members senior executives government officials investors and media.

• Qualifications or proven experience in administration and key software packages (Word processing PowerPoint spreadsheets and databases).

• Strong English and Mathematics (A Level/GCSE or equivalent).

• Analytical capability with strong organisational skills and meticulous attention to detail.

• Excellent interpersonal skills with a strong understanding of organisational dynamics.

• Broad administrative knowledge and the ability to prioritize effectively under tight deadlines.

Working pattern
This is a hybrid role based in GSK HQ in London United Kingdom. You will spend regular time on-site to support face-to-face meetings and events.

You will also work remotely when appropriate. Specific on-site expectations will be agreed during the hiring process.

What we offer in this role
You will work in a role with visible impact across the organisation. You will gain exposure to senior leaders and strategic priorities. You will be supported to learn develop and take on greater responsibilities. We welcome applicants from different backgrounds and experiences. If this role feels like the next step in your career we encourage you to apply and tell us how you would add value.

Why GSK

Uniting science technology and talent to get ahead of disease together.

GSK is a global biopharma company with a purpose to unite science technology and talent to get ahead of disease together. We aim to positively impact the health of 2.5 billion people by the end of the decade as a successful growing company where people can thrive.

We get ahead of disease by preventing and treating it with innovation in specialty medicines and vaccines. We focus on four therapeutic areas: respiratory immunology and inflammation; oncology; HIV; and infectious diseases to impact health at scale.

People and patients around the world count on the medicines and vaccines we make so were committed to creating an environment where our people can thrive and focus on what matters most. Our culture of being ambitious for patients accountable for impact and doing the right thing is the foundation for how together we deliver for patients shareholders and our people.

GSK is an Equal Opportunity Employer. This ensures that all qualified applicants will receive equal consideration for employment without regard to race color religion sex (including pregnancy gender identity and sexual orientation) parental status national origin age disability genetic information (including family medical history) military service or any basis prohibited under federal state or local law.

We believe in an agile working culture for all our roles. If flexibility is important to you we encourage you to explore with our hiring team what the opportunities are.

Should you require any adjustments to our process to assist you in demonstrating your strengths and capabilities contact us at where you can also request a call.

Please note should your enquiry not relate to adjustments we will not be able to support you through these channels. However we have created a Recruitment FAQ guide. Click the Link where you will find answers to multiple questions we receive

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