File Clerk
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Job Location:
Huntington, WV - USA
Yearly Salary:
$ 37193 - 47344
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Summary
The primary purpose of the File Clerk position is to provide timely and accurate filing/scanning service to facilitate the work of the Huntington VA Medical Center. The File Clerk will perform duties related to the receipt intake and indexing of health and administrative information. They will also assist in training clinic staff in scanning key documents created on a concurrent basis (i.e. ER notes advanced directives consents etc.).
The File Clerk will interface with personal computer applications DSS programs as well as numerous VistA applications. They will index each scanned document into an SQL database which will be accessed via CPRS( Computerized Patient Records System).
Major Duties include but are not limited to:
- Review and research numerous and voluminous medical reports from non-VA health care facilities making a determination as to which documents are to be scanned and when necessary obtain guidance from providers and/or CPRS Committees guidelines.
- Index each scanned document into a SQL database which will be accessed via CPRS (Computerized Patient Records System) GUI tools associate each scanned document with the correct patients CPRS record the appropriate TIU document assign the appropriate document-named nomenclature and electronically sign on chart scanned documents.
- Assist in training clinic staff in scanning key documents created on a concurrent basis ( notes advanced directives consents conscious sedation flow-sheets etc.)
- Assisting with tasks during job vacancies and employees absences.
- Take steps to resolve File Room issues such as lost records urgent need for large record pulls for external reviewers and research purposes and retrieval of old hard copy reports from multiple volumes of patients records etc. for patient care research and to comply with requests for medical information.
- Strong communication and interpersonal skills are necessary.
- The position requires attention to detail reading comprehension teamwork and self management.
- Attention to detail customer service and flexibility are required.
- All other duties as assigned pertaining to this occupation to meet the needs of the Agency Department Facility and/or Service.
Telework: This position not authorized for telework.
Virtual: This is not a virtual position.
Position Description/PD#: File Clerk/PD210350
Relocation/Recruitment Incentives: Not authorized.
Critical Skills Incentive (CSI): Not authorized.
Permanent Change of Station (PCS): Not authorized.
Conditions of employment
- You must be a U.S. Citizen to apply for this job
- Selective Service Registration is required for males born after 12/31/1959
- Subject to background/security investigation
- Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements ( Effective May 7 2025 drivers licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
- Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)
- your performance and conduct;
- the needs and interests of the agency;
- whether your continued employment would advance organizational goals of the agency or the Government; and
- whether your continued employment would advance the efficiency of the Federal service.
Qualifications
To qualify for this position applicants must meet all requirements by the closing date of this announcement 02/04/2026.
Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-04 position you must have served 52 weeks at the GS-03. The grade may have been in any occupation but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year it may not clearly demonstrate you possess one-year time-in-grade as required by the this instance you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.
You may qualify based on your experience and/or education as described below:
- General Experience: You must have 1 year of general experience including progressively responsible clerical office or other work that indicates the ability to acquire the particular knowledge and skills needed to perform the File Clerk position OR
- Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have 2 years of education above the high school level. Successfully completed education above the high school level in any field for which high school graduation or the equivalent is the normal prerequisite is creditable OR
- Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of general experience and education beyond high school level..
- Medical Terminology
- Experience working in an office setting
Experience refers to paid and unpaid experience including volunteer work done through National Service programs (e.g. Peace Corps AmeriCorps) and other organizations (e.g. professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies knowledge and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience including volunteer experience.
Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.
Physical Requirements: Physical aspects associated with work required of this assignment are typical for the occupation see Duties section for essential job duties of the position. May require standing lifting carrying sitting stooping bending pulling and pushing. May be required to wear personal protective equipment and undergo annual TB screening or testing as conditions of employment.
For more information on these qualification standards please visit the United States Office of Personnel Managements website at
Education
A transcript must be submitted with your application if you are basing all or part of your qualifications on education.
Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges universities schools or institutions may be used to qualify for Federal employment. You can verify your education here: If you are using foreign education to meet qualification requirements you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information visit:
Additional information
Receiving Service Credit for Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. Selected applicants may qualify for credit toward annual leave accrual based on prior work experience or military service experience. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.
This job opportunity announcement may be used to fill additional vacancies.
If you are unable to apply online or need an alternate method to submit documents please reach out to the Agency Contact listed in this Job Opportunity Announcement.
Under the Fair Chance to Compete Act the Department of Veterans Affairs prohibits requesting an applicants criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process visit Human Resources and Administration/Operations Security and Preparedness (HRA/OSP) at The Fair Chance Act.
Whole Health is an approach to health care that empowers and equips people to take charge of their health and well-being and live their life to the fullest. The VA is committed to Whole Health and values Veteran and Employee health and wellbeing. As a VA employee you will practice Whole Health in an environment that supports personalized and proactive care.
Candidates should be committed to improving the efficiency of the Federal government passionate about the ideals of our American republic and committed to upholding the rule of law and the United States Constitution.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
Key Skills
- Typing
- Data Entry
- Organizational skills
- Clerical Experience
- Microsoft Outlook
- Records Management
- Office Experience
- Computer Literacy
- Personal Injury Law
- Front Desk
- Filing
- Administrative Experience
