Deputy Archivist for Training and Outreach

Summary

The Secretary of the Senates Senate Historical Office is seeking an Deputy Archivist for Training and Outreach. The complete vacancy announcement and application may be found on the United States Senate Career Page at This is administrative work to lead and coordinate educational strategies and outreach initiatives for Senators offices Committees and the Secretary of the Senates administrative units. The Deputy Archivist is primarily responsible for developing delivering and evaluating archival and records management training and outreach programs and engaging with the Senate community. While prioritizing expert guidance and stakeholder outreach the role also oversees the creation review and implementation of records disposition schedules in accordance with Title 44 of the U.S. Code Section 2118. These combined efforts ensure the proper preservation disposition and long-term access to Senate records and Senators papers. Work is bound by Secretary of the Senate policies and procedures the U.S. Senate Handbook and the Senate Ethics Manual but requires independent judgment in setting priorities and handling complete vacancy announcement and application may be found on the United States Senate Career Page at

Conditions of employment

• For conditions of employment and citizenship requirements please visit the job announcement on the United States Senate Career Page at DEMANDS AND WORKING ENVIRONMENT
  Work is performed in an office environment with exposure to everyday risks and discomforts and requires the use of normal safety precautions. Work is essentially sedentary but does require travel between offices and the National Archives. Work also requires walking standing bending and carrying items up to 40 pounds such as books papers and small parcels and to occasionally ascend/descend ladders or stairs. Regular predictable and punctual attendance is required for performance of duties. Work also requires physical presence in the office except as otherwise required by the Office of the Secretary.
  

  MINIMUM QUALIFICATIONS
  Work requires an ALA-accredited masters degree in library information or archival science (or equivalent). The position requires at least five years of experience in archiving or records management with a specific emphasis on managing programs in areas such as training electronic records and records scheduling. Work with congressional collections preferred. The work also requires the following knowledge skills and abilities:
  

  PREFERRED QUALIFICATIONS
  Knowledge of U.S. History and the Senate as an institution.
  Familiarity with systems used in congressional offices and their impact on records management and preservation.
  Demonstrated experience developing and planning archival and records management training programs.
  Knowledge of instructional design adult learning principles and training delivery in multiple learning environments (in-person web-based video conferencing etc.).
  Demonstrated ability to coordinate with others to articulate a vision set a strategy and goals for a program area and evaluate outcomes.
  Demonstrated ability to work collaboratively in a team-oriented setting to support institutional and Senatorial recordkeeping goals.
  

  Training & Outreach Skills
  Cultivate an archives community of practice in the Senate fostering best practices and knowledge exchange.
  Demonstrated experience developing evaluating and delivering professional or technical training.
  Knowledge of instructional design and adult learning principles to develop targeted modules.
  Demonstrated ability to inspire train and provide guidance to staff on records management and preservation practices.
  Strong communication skills and the ability to interact effectively with a wide range of internal and external stakeholders including Senators and their staff with tact and diplomacy.
  Demonstrated ability to communicate effectively with a wide variety of stakeholders both internal and external to the Senate.
  

  Archival & Technical Knowledge
  In-depth knowledge of archival functions such as appraisal arrangement and description as well as digital curation practices that ensure authenticity integrity and security of born-digital content.
  Working proficiency with current tools methodologies and best practices for the long-term preservation of electronic records and the ability to communicate their application clearly.
  Knowledge of metadata best practices for preservation and digital stewardship.
  Knowledge of information governance and records management principles.
  Experience implementing records schedules in compliance with legal and institutional requirements.
  

  General & Physical Requirements
  Demonstrated ability to prioritize and manage multiple projects and resources independently.
  Excellent attention to detail and adherence to protocol.
  Proven initiative and willingness to learn new tools and practices.
  

  LICENSES CERTIFICATIONS AND OTHER REQUIREMENTS
  Certified Records Manager (CRM) Certified Records Analyst (CRA) or Certified Archivist (CA) designation preferred.
  Digital Archivist and Records Management Certifications preferred.

  Education

  See minimum qualifications above for education details and Licenses & Certifications.

  Additional information

  The Secretary of the Senate is an equal opportunity employer in accordance with the requirements of Senate rules regulations and applicable Federal Laws. This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process please notify the agency. Decisions to grant reasonable accommodations will be determined on a case-by-case basis. Please email with Applicant Accommodation in the subject line. No moving relocation or pre-employment travel expenses will be paid for this position or while in application for this position.

  Candidates should be committed to improving the efficiency of the Federal government passionate about the ideals of our American republic and committed to upholding the rule of law and the United States Constitution.

  A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

  Eligibility for benefits depends on the type of position you hold and whether your position is full-time part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.