Secretary (OA)

Duties include but are not limited to the following:

• Manage requests for information and/or resolve a variety of administrative inquiries both from within and Outside of organization.
• Review all outgoing correspondence and reports for i.e. proper format mathematical accuracy correct grammatical contents spelling and all necessary coordination of facts has been completed.
• Input employees attendance and leave information daily i.e. includes regular hours days worked overtime holiday pay differential compensatory time earned or taken any applicable premium pay absence for Leave Without Pay (LWOP) Absence without Leave (AWOL) military leave annual and sick leave Authorized Absence (AA) and changes in T&L units
• Receive incoming correspondence publications regulations and directives to ensuring tasks reports and other action items are completed timely by distributing work to appropriate staff member and departments.
• Collaborate with the Administrative Officer for the effective coordination and/or administration of human resource programs i.e. including personnel actions incentive awards and performance evaluation programs.
• Schedule/reschedule appointments when it becomes apparent that supervisor will not be able to meet as needed.
• Brief supervisor on matters to be considered before the scheduled meetings as needed.
• Coordinate for appropriate staff to attend meetings in the absence of the service chief and deputy chief as needed.
• Prepare final documents and various other correspondence from e.g. recorded/verbal dictation rough drafts rough notes of engineers and including highly technical and complex terminology of an engineering architectural and construction nature
• Screen calls and visitors to assure follow-up inquiries are referred to appropriate personnel based on knowledge of programs and/or operations.
• Maintain current personnel listing of employees emergency contact information and/or updating the emergency cascade call back rosters and distributing listing to the appropriate personnel.
• Manage office supplies by developing and managing inventory and adjust volumes based upon the usage rates and customer needs.

Conditions of employment

• You must be a U.S. Citizen to apply for this job
• All applicants tentatively selected for VA employment in a testing designated position are subject to urinalysis to screen for illegal drug use prior to appointment. Applicants who refuse to be tested will be denied employment with VA.
• Selective Service Registration is required for males born after 12/31/1959
• You may be required to serve a probationary period
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)
• Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See Additional Information below for details.

Qualifications

To qualify for this position applicants must meet all requirements by the closing date of this announcement 02/18/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-06 position you must have served 52 weeks at the GS-05. The grade may have been in any occupation but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year it may not clearly demonstrate you possess one-year time-in-grade as required by the this instance you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience as described below:

• Specialized Experience: (In addition to meeting Time and Grade) You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include but are not limited to: utilize medical terminology automation software (examples; medical software and Excel spreadsheets and databases); and provide receptionist/clerical support work. (Must be in resume)

• Clerical
• Interpersonal Effectiveness
• Manages and Organizes Information
• Technical Competence