Secretary (OA)

The Secretary (OA) serves in a developmental capacity at the GS-7 level. Key functions will be similar to those described at the full performance level of the target position. However during the developmental assignment full performance range and level of selected functions will not be completely delegated to the employee until proper orientation and training have been completed and the incumbent has demonstrated the knowledge skills and abilities necessary to accomplish the work at the full performance level.

Duties:

• Receives screens schedules refers and contacts members of the agency/general public/government agencies.
• Responds to administrative problems brought to the Chief of Staff and/or Associate Director of Patient Care Services attention by members of the staff or management officials outside the agency.
• Identifies priorities and handles commitments accordingly.
• Maintains calendars prioritizes appointments conferences speaking engagements etc.
• Composes letter and reports reviews correspondence for accuracy and completeness and edits as necessary.
• Responds to administrative problems.
• Responsible for expediting project management and coordination.
• Tracks suspense items and ensure timeliness of submission/reports.
• Establishes and maintains all necessary files and disposes of record material in accordance with VA regulations.
• Schedules appointments coordinates meetings and/or schedules conferences.
• Transcribes conference calls.
• Serves as timekeeper.
• Other related duties

Conditions of employment

• You must be a U.S. Citizen to apply for this job
• To be considered for this position you must complete all required steps in the process. In addition to the application and questionnaire this position requires an online assessment. The online assessment measures critical general competencies required to perform the job.
• Selective Service Registration is required for males born after 12/31/1959
• Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required.
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements ( Effective May 7 2025 drivers licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service.

Qualifications

To qualify for this position applicants must meet all requirements by the closing date of this announcement 02/06/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-06. For a GS-08 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year it may not clearly demonstrate you possess one-year time-in-grade as required by the this instance you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience as described below:

• GS-07 SPECIALIZED EXPERIENCE: You must have one year of specialized experience equivalent to at least the next lower grade (GS-06) in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include but are not limited to: Knowledge of administrative concepts principles and practices to independently perform duties such as eliminating conflict and duplication in extensive office procedures; Skill in advising and instructing subordinate offices concerning the required reporting and procedural instructions; Knowledge of time keeping requirements; Knowledge and skill in the use of the computer printer fax machine copy machine and utilization of Vista and CPRS. OR
• GS-08 SPECIALIZED EXPERIENCE: You must have one year of specialized experience equivalent to at least the next lower grade (GS-07) in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include but are not limited to: Knowledge of administrative concepts principles and practices to independently perform duties such as eliminating conflict and duplication in extensive office procedures; Skill in advising and instructing subordinate offices concerning the required reporting and procedural instructions; Knowledge and ability to interpret JOINT COMMISSION standards related to medical staff; Knowledge of time keeping requirements; Knowledge and skill in the use of the computer printer fax machine copy machine and utilization of Vista and CPRS; Knowledge of human resources management including performance standards performance appraisals proficiencies probationary appointments labor-management relations disciplinary actions adverse actions and physician recruitment procedures.
• Proficiency Requirement: In additional to meeting experience requirements applicants for this position must show possession of the following skills:
  • Ability to type 40 words per minutes

Required Experience:

Junior IC